Business Event Planner / Coordinator

Established in 1903, the Harris County Medical Society (HCMS) is the professional organization for physicians in Harris County and the largest county medical society in the nation, representing more than 15,000 physicians and medical students. The role is Monday – Friday, 9:00 am to 5:00 pm along with approximately 35 evening and weekend events/meetings per year. The position is hybrid, working 3 days in the office and 2 days remotely. An overview of the duties include: • Assist with various administrative tasks and projects • Specialty Medical Society general duties including maintaining websites, distribution of dues statements, composing newsletters • Specialty Medical Society and HCMS Branch meeting duties including making venue arrangements, handling guest speaker arrangements, drafting and distributing meeting announcements, creating flyers, establishing relationships with vendors, oversight of the meetings including A/V set-up and the registration table, collection of payments, and post-meeting wrap-up. • Familiarity with hospitality industry standards including hotel operations or fundraising events enhances your suitability for this role.