Catering and Events Administrative Assistant

Welcome to Hilton Hotels, where our goal is to provide exceptional service and create unforgettable experiences for our guests. We are currently seeking a detail-oriented and organized Catering and Events Administrative Assistant to join our team. In this role, you will play a vital part in the behind-the-scenes operations of our catering and events department. We are looking for someone who is passionate about creating seamless events and has a strong background in administrative support. If you are a self-motivated and customer-focused individual with excellent communication and problem-solving skills, we would love to have you on our team.\n\nProvide administrative support to the catering and events department, including scheduling appointments, managing calendars, and coordinating meetings.\n\nAssist with the organization and execution of events, including communicating with vendors, coordinating event logistics, and managing event timelines.\n\nMaintain accurate and up-to-date records of event details, contracts, and invoices.\n\nRespond to inquiries and requests from clients and guests in a professional and timely manner.\n\nCollaborate with other departments, such as sales and marketing, to ensure successful execution of events.\n\nAssist with the creation and distribution of event materials, such as menus, invitations, and event programs.\n\nHelp with menu planning and ensure all dietary restrictions and preferences are accommodated.\n\nSupport the catering and events team in managing budgets and expenses.\n\nMaintain a thorough understanding of Hilton's brand standards and ensure they are upheld during events.\n\nParticipate in pre- and post-event meetings to gather feedback and make recommendations for improvement.\n\nKeep track of inventory and order supplies as needed for events.\n\nStay updated on industry trends and make suggestions for incorporating new ideas into events.\n\nUphold a high level of professionalism and customer service at all times.\n\nAssist with any other duties or projects assigned by the catering and events manager.

Hilton Hotels is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.