Catering and Events Coordinator

Position Overview
We are seeking a highly organized and detail-oriented Catering and Events Coordinator to support our catering and events operations. This full-time, on-site position is responsible for assisting event bookings, coordinating with clients, supporting billing processes, and assisting with member event programming. The ideal candidate is proactive, tech-savvy, and thrives in a collaborative, fast-paced environment.
This is an on-site role and requires in-person attendance.

Key Responsibilities

Enter and maintain accurate catering and event bookings in event management software
Manage and update event software systems, ensuring all data is current and accurate
Coordinate directly with Director of Catering regarding event bookings, details, timelines, and requirements
Serve as liaison between clients and accounting to ensure accurate billing and invoicing
Assist with preparing and tracking invoices in coordination with the accounting department
Support the events team with member event programming and logistics
Maintain organized digital and physical records of bookings and event documentation
Provide administrative and operational support to the catering and events team as needed
Administrative duties as assigned

Qualifications

Previous administrative or event coordination experience preferred (catering, hospitality, or events experience a plus)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency with event management software and Microsoft Office (or similar platforms)
Detail-oriented with strong problem-solving skills
Ability to work independently and collaboratively in a team environment
Some schedule flexibility may be required based on event needs

Join our team and be at the heart of creating unforgettable experiences! Your enthusiasm for hospitality combined with your organizational expertise will help us deliver extraordinary events that inspire and delight every guest. We are committed to supporting your growth in a vibrant environment where your skills make a real difference.
Job Type: Full-time
Pay: $18.00 - $21.00 per hour

Benefits

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person