Communications and Event Coordinator

Street Address 15 Computer Drive West The ideal candidate will be a highly organized problem solver, who demonstrates the ability to work collaboratively across multiple teams.Responsibilities include, but are not limited to:• Work directly with NYSIF’s Executive Team, Communications and Marketing Department, and Client Relations Team to coordinate a variety of events including but not limited to external meetings and conferences with stakeholders and internal conferences for NYSIF staff.• Work with Department of Administration staff on purchasing, requisitioning, securing locations, and promotional items.• Serve as a main point of contact for all event logistics including communication with vendors, venue selection, room set-up, catering, and material preparation including coordinating with business leads to develop meeting agendas, providing day-of staff support for events including on site coordination, and food and event purchases.• Coordinate and manage all audio/visual needs, including use of microphones, screens, presentation technology, and virtual platforms in conjunction with the communications and/or ITS team.• Track event budget and all expenses, ensuring cost-effective planning and adherence to NYS procurement policies and executive orders.• Develop and maintain detailed planning documents such as timelines, task lists, post event evaluation reports.• Other duties as assigned. Preferred Qualifications:• Experience in event coordination, meeting planning or administrative support with a focus on logistics.• Experience in staffing, advance, and/or press coordination.• Experience preparing briefing materials and written communications for staff and vendors.• Excellent written and verbal communication skills.• Established network of vendor or venue contacts or a willingness to research and build relationships with venues.Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. This hiring rate is established by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.Once appointed to the position, the candidate will be eligible to receive annual advances up to the top of the salary range for the position of Public Information Specialist 1 (SG-18)Please visit https://oer.ny.gov/salary-schedules for full salary range information. We are committed to investing the necessary resources and attention to improving the engagement, retention, and promotion of the extraordinary talent we have.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities.