Conference and Events Planner

Organizational Summary:

The College of Arts and Sciences at the University of South Florida is a diverse, research active community of scholars, teachers, creators, and learners who believe that ideas should live both in the classroom and in the world. We bring together the sciences, social sciences, and humanities to tackle real problems through learning that involves doing, including fieldwork on Florida’s coast, work in laboratories, data-focused projects, and storytelling across digital and traditional media. Our faculty are nationally recognized researchers and dedicated mentors who open doors to significant opportunities such as undergraduate research, internships, fellowships, and global experiences. We are especially proud of our vibrant humanities and social sciences, where students connect big questions to real careers through funded experiential learning and projects that engage the community. Rooted in Tampa Bay and connected to global conversations, we see our campus as a living laboratory for studying the environment, society, culture, and technology, and we invite colleagues who share this spirit of curiosity, collaboration, and innovation focused on students to join us.

Position Summary:

The USF College of Arts & Sciences (CAS) Conference & Events Planner plans, coordinates, and executes conferences, meetings, workshops, and other events that support the College's academic, strategic, and engagement priorities. Serving as a primary point of contact for assigned events, the position collaborates with faculty, staff, students, university partners, external stakeholders, and vendors to coordinate event logistics, communications, promotional materials, and other event-related requirements.

Nature of Work: This position reports to the Events Manager, an Associate or Assistant Director, or other appropriate administrator and is responsible for the planning and coordination of assigned events and event-related projects within CAS. The Conference and Events Planner works to assess event needs; develop and manage planning timelines; develop and/or coordinates the development of event promotion, registration and registrant communications, and event collateral; and confirms and coordinate with venues, food and beverage services, audiovisual (AV) services, and other internal and external vendors within established policies, procedures, priorities, and service expectations. This position must possess strong organizational, interpersonal and communication skills; knowledge of event planning principles, requirements, procedures and available resources; knowledge of cost analysis techniques; knowledge of conference facilities, technology and equipment; and the ability to manage multiple, concurrent assigned events while delivering high-quality event support.