Coordinator, Events and Experiences

ARMA (Austin Regional Manufacturers Association) is a nonprofit trade association focused on strengthening the manufacturing community through advocacy, workforce development, and networking.

ARMA is looking for an organized, proactive, and dependable Coordinator, Events & Experiences to support our event planning, member engagement, sponsor coordination, and high-quality program experiences.

This full-time role will help ensure ARMA’s events and experiences are coordinated, responsive, professionally executed, and aligned with member, sponsor, and organizational goals.

About the role:

The Coordinator will manage ARMA’s event portfolio, member experiences, sponsor-related event support, communications, logistics, reporting, and follow-up. This position works closely with ARMA’s Executive Director and regional partners, including members, sponsors, business leaders, vendors, speakers, volunteers, and community partners.

Key responsibilities include:

·       Planning and executing ARMA’s annual event calendar from concept through post-event evaluation.

·       Creating professional, welcoming, and valuable experiences for members, guests, sponsors, and partners.

·       Managing venues, vendors, catering, audiovisual, speakers, sponsors, registration, signage, materials, and event-day logistics.

·       Supporting event sponsorship development, fulfillment, recognition, and revenue opportunities.

·       Coordinating event communications, invitations, reminders, follow-up, and post-event reporting.

·       Tracking budgets, revenue, expenses, participation, engagement, and event impact.

The ideal candidate:

·       Is exceptionally organized, detail-oriented, and dependable.

·       Can manage multiple events, deadlines, vendors, and stakeholders with disciplined follow-through.

·       Communicates professionally with members, sponsors, business leaders, vendors, speakers, and community partners.

·       Is comfortable coordinating complex events and programs with limited day-to-day supervision.

·       Brings forward solutions, tracks commitments accurately, and helps ensure important details do not fall through the cracks.

Qualifications

·       Bachelor’s degree preferred; equivalent professional experience may be considered.

·       2–4 years of progressively responsible experience in event planning, program coordination, member engagement, hospitality, association management, or a related role.

·       Demonstrated ability to manage events or programs from planning through execution, including logistics, timelines, budgets, vendors, and follow-up.

·       Experience working with members, sponsors, business leaders, volunteers, or external partners is strongly preferred.

Position details

·       Reports to: Executive Director

·       Employment: Full-time

·       Salary: Approximately $75,000 annually

·       Work environment: Hybrid, with remote and flexible work options available. Candidates must be locally available for in-person meetings, events, and responsibilities as needed. Occasional after-hours and weekend engagement will be required.