CoSE Student Success & Events Coordinator (Administrative Analyst/Specialist - Exempt I, Range II) - College of Science & Engineering

**\*SFSU INTERNAL APPLICANTS ONLY\***

**Working Title**

Student Success & Events Coordinator

**SF State****University**

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

**Department**

College of Science & Engineering

**Appointment Type**

This is a one-year probationary appointment.

**Time Base**

Full-Time (1.0)

**Work Schedule**

Monday thru Friday, from 8:00am to 5:00pm

**Anticipated Hiring Range**

$5,274.00 - $5,488.00 Per Month ($63,288.00 - $65,856.00 Annually)

Salary is commensurate with experience.

**Position Summary**

A key administrative position in the Dean’s Office of the College of Science & Engineering (CoSE), this role facilitates opportunities for our students through coordinating and overseeing scholarships, internships, alumni, donor and special events for the college. Position helps facilitate industry connections and internship opportunities for CoSE students and provides administrative assistance to the Sierra Nevada Field Campus Coordinator. The position also plays an important role in supporting CoSE’s participation in the Empowering Possibility fundraising campaign. The incumbent independently performs substantive administrative and analytical work which requires coordination with individuals at various levels within the university and acting as a representative to outside entities such as donors and industry collaborators. Requires regularly resolving non-routine issues across various realms of responsibility and exercising considerable judgment and discretion. The incumbent reports to the CoSE Dean and receives lead work from the CoSE Dean’s and Associate Deans’ Assistant

**Position Information**

**CoSE Scholarship Process Implementation and Donor Stewardship**

* Responsible for leading collegewide scholarship initiatives, including establishing timelines, deliverables, coordinating participants, and being accountable for Project outcomes.
* Responsible for developing, modifying, implementing, and evaluating college scholarship policies and procedures. Responsible for researching and resolving complex scholarship issues involving multiple policies, procedures, and requirements and developing recommended courses of action.
* Responsible for analyzing scholarship utilization, award trends, eligibility requirements, donor restrictions, available funding, and program outcomes; identifying issues or gaps; and developing recommendations for improvement.
* Responsible for analyzing scholarship resources, expenditures, funding patterns, program resources and making recommendations regarding scholarship operations.
* Coordinate oversight of 100+ scholarships that are awarded annually to CoSE students. Responsible for independently reviewing scholarship and program procedures for effectiveness and compliance, identifying deficiencies, and recommending revised procedures.
* Maintain up-to-date master list of all scholarships (endowed and non-endowed) and awards and keep track of status (correctly posted in Academic Works, decision made in compliance with gift agreement, student receipt of funds), and student recipient(s).
* Coordinate with Department Chairs and program directors to help ensure scholarships are posted and awarded correctly per donor agreements and funds available.
* Organize meetings between key donors and student recipients to sustain and increase future donations.
* Confer with CoSE Fiscal team on scholarship balances for CoSE-wide scholarship accounts and coordinate transfers from Endowment to Scholarship accounts, if needed.
* Set up or update CoSE-wide scholarships in Academic Works and open portal for applications.
* Advertise CoSE-wide scholarships via emails, CoSE website, and flyers.
* Coordinate access for Associate Dean and CoSE Scholarship committee members to Academic Works.  When necessary, provide committee members with electronic copies of applications, recommendation letters, and other pertinent documents.
* Confirm qualifications of selected scholarship recipients.
* Complete, submit, and track scholarship requests in Adobe Sign to ensure timely completion of requests.
* Send scholarship offers/congratulatory letters to selected recipients in Academic Works. Follow up with students who have not accepted their award or provided an acknowledgement letter.
* Liaise with the Senior Director of Development, in concert with chairs and program directors, regarding clarifications or changes needed that require donor communications.
* Process scholarships in collaboration with University Advancement and Financial Aid. Confirm receipt of awards and troubleshoot and resolve awards that are delayed, rejected or deferred.
* Coordinate with Department Chairs and program directors to support scholarships being reposted if the student does not return to campus in the fall and inform the Dean of progress made.
* Compile list of Collegewide and CoSE departments and programs scholarship recipients and provide list to CoSE web designer for posting and to Donor Event committee for inclusion in the Donor Appreciation program.

**CoSE Career Preparation and Internship Facilitation**

* Responsible for leading internship and student success initiatives, including establishing timelines, deliverables, coordinating participants, and being accountable for project outcomes. Responsible for developing, modifying, implementing, and evaluating procedures related to CoSE student success and career preparation. Independently determine methods and approaches to facilitation of career preparation activities, establish priorities and evaluate alternatives.
* Responsible for researching and resolving complex administrative issues involving multiple policies, procedures, and requirements related to internship opportunities and developing recommended courses of action.
* Independently research programmatic issues related to student career preparation goals and activities, evaluate alternatives, develop conclusions, and provides recommendations to the Dean and Associate Deans.
* Coordinate with college leadership and Department Chairs to organize industry visits and events for CoSE students on a semi-weekly basis to facilitate networking opportunities.
* Outreach to industry partners on job training and placement assistance for CoSE students.
* Coordinate meetings between foundations, alumni, and other financial supporters of CoSE programs.
* Facilitate connections to industry including promotion of internship opportunities for CoSE students.
* Assist with Alumni and networking events for CoSE students.
* Actively contribute to the college’s goal of connecting students with industries and individuals that can advance their career opportunities and increase both their professional fulfillment and their impact on society.
* Analyze internship participation, employer engagement, student outcomes, and program effectiveness and developing recommendations for new or improved initiatives.

**CoSE Donor Events Coordination**

* Organize and support events that create meaningful and strategic experiences between donors and students which are critical in supporting the Empowering Possibility fundraising campaign.  Analyze participation, costs, engagement outcomes, program effectiveness, and strategic objectives, and recommend improvements to the CoSE Dean.
* Responsible for leading collegewide donor engagement initiatives, including establishing timelines, deliverables, coordinating participants, and being accountable for project outcomes.
* In collaboration with CoSE Donor Appreciation Lunch Planning Committee, assist with annual CoSE Donor Recognition luncheon. Coordinate short presentations of student speakers with introduction of their faculty mentor or department chair and dissemination of invitations and collection of RSVPs.
* Collaborate with ARCS leadership to coordinate annual event, Meets & Greets and Assessment/Site visits.  Liaise with SF State ARCS scholars and research mentors for preparation and participation at ARCS events and meetings. Organize the show flow (intro/welcome presentations, presentations by scholars, and breakout rooms for virtual meet and greet); coordinate practice presentations for scholars; meeting logistics, managing invitations. Coordinate with graphics designer on PowerPoint slides for program/presentation and IT technician on logistics for virtual meetings. Coordinate scholars’ attendance at event.
* Support the annual Student Project Sh