Day-Of Wedding Coordinator (On-Site)

This is NOT an entry-level position — hospitality experience is required.

About Us:
The Beach Picnic Co. is a luxury beach picnic and wedding company based in Naples, FL, specializing in intimate, beautifully curated beach weddings and events. We are a fast-growing, high-touch business known for creating stress-free, elevated experiences for our clients.
Job Overview:
We are seeking an energetic, detail-oriented Day-Of Wedding Coordinator (On-Site) to ensure seamless execution of wedding events from start to finish. In this pivotal role, you will serve as the primary on-site point of contact, orchestrating all logistical elements to create unforgettable experiences for couples and their guests.
This role is ideal for someone who thrives in fast-paced environments and understands what it takes to execute high-level service. Your enthusiasm, organization, and communication skills will drive the success of each event—transforming visions into reality with precision and care.

You should naturally operate with a “running checklist” mindset—constantly thinking ahead, anticipating needs, and keeping track of multiple moving parts at once, just as professionals in the hospitality industry are trained to do in fast-paced, go-go-go environments.

Key Responsibilities:

Act as the main on-site liaison during wedding days, coordinating with vendors, team members, and clients to ensure smooth operations
Oversee setup and breakdown of event spaces, including décor, catering, and equipment
Manage event timelines and ensure all elements stay on schedule
Monitor event flow and proactively troubleshoot any challenges in real time
Handle guest inquiries and resolve issues quickly to maintain a high-end guest experience
Lead and direct event staff to ensure all details meet company standards
Confirm vendor deliveries and services align with client expectations
Uphold safety standards and ensure compliance with venue and beach regulations
Maintain a calm, confident, and polished presence throughout the event

Requirements:

MUST have prior hospitality or event experience (country club, banquets, catering, restaurant, hotel, or similar)
Strong guest service background with an understanding of high-level hospitality standards
Ability to keep a mental “running list” and stay multiple steps ahead at all times
Excellent organizational and multitasking skills under pressure
Strong communication skills to effectively manage clients, vendors, and team members
Naturally proactive, solution-oriented mindset
Professional, polished, and client-facing demeanor
Weekend availability (events are primarily Friday–Sunday)
Ability to work outdoors in beach environments and varying weather conditions

Preferred (Not Required):

Wedding coordination or planning experience
Experience managing teams or leading event staff
Experience with catering coordination, banquet operations, or large-scale events

Compensation:
Pay is based on level of experience and will be discussed during the interview process.
Competivite Pay
Why Join Us:

Be part of a fast-growing luxury event company
Work in a beautiful beach setting
Opportunity for growth into leadership roles as the company expands
Be part of creating meaningful, unforgettable experiences for clients

How to Apply:
Please submit your resume along with a brief description of your hospitality or event experience.
Pay: From $20.00 per hour

Work Location: In person