EA to President, Event Planning

Executive Assistant To The PresidentBecome a champion of hope.At Rosecrance, we've been leading the way in behavioral health services for over a century. Our team empowers individuals and families to overcome substance use and mental health challenges through compassionate care and evidence-based therapies. We are looking for dedicated individuals to join our team and help deliver on our mission of hope and recovery.Position SummaryThe Executive Assistant to the President is the primary administrative and operational support for the President, including Legal, Compliance, Grants, Project Management, Data, Performance Improvement, and IT. This role will manage complex calendars, coordinate cross-department projects and meetings, plan strategic forums and retreats, and serve as the connective tissue across a broad portfolio of back-end corporate functions. The Executive Assistant to the President anticipates needs, makes judgment calls on shifting priorities, owns logistics end-to-end for strategic meetings and events, and represents leadership in communications across the organization and with external partners. Because the supported departments do not have their own dedicated coordinators, this person must move fluidly between executive support and department-level coordination.Qualifications:Bachelor's degree preferred. Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.Experience managing project management tools and platforms.Experience planning and executing complex meetings, retreats, or events end-to-end.Familiarity with Power BI or other reporting tools preferred.Discretion and reliability handling confidential information.Responsibilities:Manage the President's complex, high-volume calendar, including resolving conflicts and rearranging in real time when urgent priorities surface.Anticipate prep time, travel time, and recovery time when building the schedule.Coordinate meetings, projects, and initiatives across Legal, Compliance, Grants, Project Management, Data, Performance Improvement, and IT.Track project timelines, document action items, follow up on commitments, and escalate accountability issues to the President when needed.Take meeting notes, distribute summaries, and track documents and decisions over time.Manage Microsoft Teams channels for active projects and department workspaces, including uploading documents, organizing files, and keeping content current.Plan and execute leadership forums, strategic retreats, and committee meetings end-to-end, including agenda development, content planning, speaker coordination, invites, RSVPs, travel, lodging, meals, gifts, and post-event surveys.Run logistics for recurring strategic meetings such as SOP review sessions, including blocking calendars, distributing pre-reads, setting up the room with materials at each seat, ordering refreshments, managing virtual meeting setup, taking notes, drafting revised documents based on discussion, and circulating final packets.Set up meeting spaces with appropriate technology, food, and refreshments.Serve as the primary point of contact between the President, their departments, leadership peers, board members, and external partners.Draft and send professional communication on behalf of the President, including emails, meeting requests, follow-ups, and external outreach.Coordinate with conference organizers and external parties to schedule executive participation.Handle office supply ordering for the President's office and supported departments.Process expense reimbursements through Wells Fargo employee reimbursement system.Maintain organized digital and physical filing systems.Deliver excellent customer service to every internal and external customer.Schedule:Monday - Friday: 8:30am-5:00pmPay: Based on education, experience, and credentialsStarting salary $65,000/year - $31.25/hourWork Location: Medical, dental, and vision insurance (multiple plan options to meet your needs)401(k) with employer match & discretionary contributionGroup Life Insurance, LTD and AD&DTuition assistance & licensure/certification reimbursementPaid Time Off, sick time, bereavement leaveReferral program earning up to $1,000 per hire!Wellness program, including an on-site gym at select facilitiesDiscounts at participating retailersDaily pay available through UKG Wallet for financial flexibilityWho We AreRosecrance has been at the forefront of providing behavioral health services for over a century. Our mission is to empower individuals and families to overcome substance abuse and mental health challenges through evidence-based therapies and compassionate care. We do this through the work we do, our core mission and values, our employee resources, and especially through our purpose-driven community of opportunity and hope.Our Health and Safety CommitmentWe maintain a zero-tolerance drug-free environment, including marijuana, to prioritize safety for staff and clients. Equal Employment OpportunityRosecrance is an equal opportunity employer and values diversity in the workplace. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, marital status, veteran status, or any other legally protected status. Our PartnershipsAARP Employer Pledge ProgramMSEP (Military Spouse Employment Partnership).