Feb. 13, 2021

Estate Manager

Confidential San Diego, California

Job Description \\- Family Office based in Los Angeles is seeking an experienced, professional, organized and detail oriented full-time estate manager to manage four residences (Los Angeles, Malibu, New York). Typical schedule is on Monday – Friday with flexibility to work evenings and weekends when family has events or other reasons. Estate Manager is responsible for overseeing the general operation of the four residences, managing domestic staff in a positive and warm environment, and managing construction and maintenance and managing external vendors. Responsibilities \\- Weekly walk through of local residences to ensure that all systems are functioning properly \\- Managing four houses throughout the United States \\- Scheduling home maintenance and repair work along with supervising projects \\- Act as the owners representative for renovations with contractors and designers \\- Maintain household manuals/checklists for for ongoing tasks to be completed \\- Maintain contacts lists that include family members, vendors, contractors, etc. \\- Maintain an inventory of household supplies and assist with restocking as needed \\- Hiring and managing domestic employees for residences and supervising the quality of their performance \\- Coordinate staff schedules to ensure adequate coverage at all times based on principals' needs \\- Maintain security systems at all residences and check/test on a regular basis \\- Managing household schedules and calendars \\- Assist in event planning, organizing, coordination and flawless execution day of event \\- Purchase gifts; develop and maintain gift tracker, review and audit receipts \\- Work with travel agents, event planners, and business manager as needed \\- Handling household bills and administrative duties (Business Manager will assist with these responsibilities) \\- Manage household petty cash, proper documentation and submission of house credit card purchases/receipts \\- Running errands, manage household staff to pickup dry cleaning, prescriptions, or other errands and performing any necessary tasks \\- House projects and handling things around the residences (e.g., receiving deliveries, organizational projects, answering phone calls, sending emails, etc.)

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