Event and Marketing Coordinator

Job Summary

As an Events and Marketing Coordinator, you’ll bring events from initial planning through on-site delivery. You’ll coordinate with clients, vendors, and internal teams to manage schedules, budgets, logistics, and guest services. Your clear communication and organized approach will help each event run smoothly while creating a welcoming experience for attendees.

Sales & Business Development

Manage the full sales process from initial inquiry and site tours to pricing, proposals, contracts, BEOs, and event execution.
Respond to inquiries, follow up with clients, and coordinate venue tours.
Build relationships with corporate clients, wedding planners, vendors, and industry partners.
Track leads, bookings, and sales reports.
Identify new industry trends (Weddings, Fashion week, holiday parties) etc.

Marketing & Brand Development

Assist with digital marketing, social media, email campaigns, SEO, and online advertising.
Create content that promotes the venue, event spaces, and services.
Coordinate promotions, partnerships, and influencer collaborations.
Update website content and maintain consistent branding across platforms.
Help generate leads and increase brand awareness.

Finance

Meet weekly with the general manager on quarterly revenue reports for the events, restaurant, and guest rooms.
Manage deposits, payments from clients and vendors via credit card, wire transfers, or checks so they are posted correctly.

Event Coordination & Operations

Coordinate event details, logistics, and client communications.
Work with our banquet director, catering team, and chef to maintain event calendars, contracts, and event execution.
Assist with site inspections, client meetings, and pre event walkthroughs.

Qualifications

1-3 years of experience in sales, marketing, hospitality, or event coordination preferred.
New York City Residency preferred.
Any experience with triple seat or NorthStar booking platforms is a plus.
Proficiency in Microsoft Office, social media, Adobe, and digital marketing tools.
Ability to multitask and work in a fast-paced environment.
Flexible schedule, including availability for events as needed.

Pay: $58,000.00 - $120,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person