Event and Meeting Coordinator

The William Penn Foundation, founded in 1945 by Otto and Phoebe Haas, is committed to expanding access to resources and opportunities that promote a more vital and just city and region for all. Manage all aspects of Foundation event and meeting needs, including coordination, planning, and management of space needs and logistics, vendor management and contracts, catering, invites, RSVP response, coordination with lead staff and guest parties, building security, technology setup and operation, and all other event needs.Event Planning and Logistics: Independently manage all aspects of events, including venue selection, catering, décor, and on-site setup/teardown.Set-up and operate all audio-visual and technology needs for in-person, remote, and hybrid meetings and participants.Organize and coordinate annual organization planning activities including scheduling planning meetings, drafting agendas, managing meeting logistics, and coordinating meeting follow-up.Manage a Foundation-wide master calendar of meetings, events, and convenings to provide transparency and coverage for support.The Foundation utilizes an offsite meeting space located less than a half mile from our main office. Some of the duties may include: Familiarity and competence with relevant software and tools for document preparation, meeting facilitation, and event management.Expertise and comfort setting up and facilitating technology for meetings and events.Expertise in event logistics, vendor coordination, and participant management.Open, accessible communicator who brings curiosity and a commitment to continuous learning.Adaptive, flexible to change and committed to continuous improvement. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.