Event and Operations Coordinator

Event and Operations CoordinatorResponsibilities: Coordinate all event marketingOversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.Event Coordinator will work with both the Event Director and Design Team to ensure marketing plan stays on track.Build out online event registration pagesCreate & update event registration pages using the company system.EO Coordinator will work directly with the Event Director on this.Oversee program logistics: Sponsors, speakers, and honorees.Assist ED in regular communication with honorees.Assist in writing copy for email communications, social, scripts and invites.Assist in coordinating honoree programingAssist in coordinating speaker logistics - when neededCoordinate registering honorees, speakers and sponsors for programs in a timely and accurate mannerEvent ExecutionBrainstorm with ED on overall event execution for each event.Attend hotel and venue planning meeting.Assist day-of event registration.Assist in all aspects of event prep - name badges, event signage, event decor, sponsor material, framed material, award, etc.Assist with event load in and load out.Assist with setup for events.Participate in the long-term planning of events with Events DirectorAssist in the strategic planning of Boston Business Journal Events, including new events and improving existing events.Assist in the overall design and theme implementation of events.Office workMaintain shared filing of all event trackers, communications, and planning documents with Events Director.Administrative assistanceTake and distribute notes from weekly Project MeetingsAssist in proofing of event materials.Manage sponsor, honoree, and speaker's trackers.Assist in collection of materials for programs.Assist in internal "fun committee" activities for the BBJ office. Communication and Teamwork: Work collaboratively and cooperatively with members of all other departments.Share organizational tools and plans for keeping on scheduleLike all other staff members, the Event and Operations Coordinator is asked to participate in Business Unit-sponsored events promoting the paper. The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director.