Event Assistant

Salary: $38,000.00 - $45,000.00 Annually Location : Montgomery, AL Job Type: Full-time Staff Job Number: STF-26-0121 Department: Chief of Staff Opening Date: 05/14/2026 Closing Date: 5/14/2026 11:59 PM Central Job Description Alabama State University, Chief of Staff, invites applications for the position of Event Assistant. The selected applicant will, under general supervision, assist with all aspects of coordination, facilitating special events utilizing facilities and spaces at Alabama State University. The Event Assistant reports to the Executive Director of Operations and Events Management. Duties and Responsibilities: - Processes all Facility/Event Requests - Maintains the facilities reservation event calendar - Provides administrative support for all events - Assists with communicating information through written correspondence, and oral communication - Assists with providing information and guidance for clients in order to obtain accurate event specifications - Assists with coordinating client services needs with catering, audio-visual, concessionaries, security and other requested services - Assists with inputting, retrieving and updating event set-up information, and communicating to appropriate staff members - Assists with finalizing clients' requirements including set-up, equipment requirements and personnel needed for events - Produces insurance reports, contract reports, and keeps a ledger of funds receipted from events - Perform other duties as assigned Minimum Qualifications Bachelor's degree with strong organizational and time management skills, excellent communication and interpersonal skills, detail oriented with a focus on quality and professionalism, must work well with a team and adapt to changing circumstances. Must be available to work a flexible schedule to include irregular hours, evenings, nights, weekends and holidays. Coursework or a degree in event management and event planning or coordination experience are highly desirable. Supplemental Information EEOC STATEMENT: It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. SUPPLEMENTAL INFORMATION: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen. Blue Cross Blue Shield of Alabama Group Health and Dental MetLife Group Life Insurance Guardian Life Inusrance Group Long-Term Disability Insurance Employee Assistance Program Sick Leave Annual Leave Paid Holidays State Retirement Program Flexible Spending Account Tuition Assistance