Event Assistant (Internal Search)

Salary




$38,000.00 - $45,000.00 Annually






Location





Montgomery, AL








Job Type




Full-time Staff






Job Number




STF-26-0121








Department




Chief of Staff






Opening Date




05/14/2026








Closing Date




5/14/2026 11:59 PM Central

Job Description


Alabama State University, Chief of Staff, invites applications for the position of Event Assistant. The selected applicant will, under general supervision, assist with all aspects of coordination, facilitating special events utilizing facilities and spaces at Alabama State University. The Event Assistant reports to the Executive Director of Operations and Events Management.

Duties and Responsibilities:

Processes all Facility/Event Requests
Maintains the facilities reservation event calendar
Provides administrative support for all events
Assists with communicating information through written correspondence, and oral communication
Assists with providing information and guidance for clients in order to obtain accurate event specifications
Assists with coordinating client services needs with catering, audio-visual, concessionaries, security and other requested services
Assists with inputting, retrieving and updating event set-up information, and communicating to appropriate staff members
Assists with finalizing clients’ requirements including set-up, equipment requirements and personnel needed for events
Produces insurance reports, contract reports, and keeps a ledger of funds receipted from events
Perform other duties as assigned

Minimum Qualifications


Bachelor's degree with strong organizational and time management skills, excellent communication and interpersonal skills, detail oriented with a focus on quality and professionalism, must work well with a team and adapt to changing circumstances. Must be available to work a flexible schedule to include irregular hours, evenings, nights, weekends and holidays. Coursework or a degree in event management and event planning or coordination experience are highly desirable.

Supplemental Information


EEOC STATEMENT:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.