Event Booking Coordinator

We are seeking candidates for a dynamic administrative position that will assist with client communications, booking and planning events, as well as hands-on event execution. This position will be part time with potential for growth into a full time leadership position. The ideal candidate is comfortable working independently, taking initiative, and a strong communicator. As we are a growing and developing business, this role will contribute to the on-going innovation and creation of systems and processes and should enjoy creative problem solving. This position will work primarily alongside and report directly to the Director of Events, as well as collaborate with the other department heads.

About Bike Powered Events, LLC
Bike Powered Events is a kinetic design company that uses stationary bikes to engage people in fun, creative, and empowering ways. We’re looking for friendly folks to join our staff!

Description
Booking + Admin Responsibilities

Manage client communication primarily through email and phone calls
Prepare contracts and invoices for client engagements
Gather and prepare event logistical information
Support data management and accuracy across different software platforms
Learn and understand service logistics to effectively recommend and price offerings
Contribute insights on sales process optimization, reporting, and strategies
Assist with lead generation and client relationship building
Event Execution

Execute event setup, operation, and breakdown including smoothie stand and special equipment management
Independently compile, pack, and transport event equipment using company vehicle
Lead on-site coordination at travel events, train and direct contractors
Maintain brand standards for customer interaction and booth appearance
Prepare smoothies and provide positive engagement with customers
Ensure clean, safe work environment
Complete event recap reports and inventory management

Required Qualifications

Valid driver's license and ability to operate company van
Background in event management and/or sales experience
Excellent customer service and communication skills
Ability to lift up to 65 lbs and work independently with limited supervision
Strong organizational skills and attention to detail
Available to travel and lead multi day special events
Comfortable initiating conversations with strangers
Quick learner who can absorb new information efficiently
Understanding of CRM systems and sales processes
Food preparation experience or certification preferred

Starting wage: $25/hr | 15-30 hrs a week

2-4 Office Days a week, typically 12-5 (flexible) with potential for hybrid remote work

Approx 0-1 Events per week. Local events vary 8-12 hour shifts and are typically day time between 6-6pm. Intermittent travel events, trips 2-4 days.

Salary
$25 - $25 per hour