Event & Catering Liason

The Event & Catering Liaison will serve as a communication between winery management, event coordinators, and catering management.

This individual will be responsible for ensuring that every event is properly organized, communicated, staffed, and executed according to the client's expectations and Bella Terra Vineyards' standards.

We are looking for someone who can manage the details behind the scenes while being ready to jump into the action when needed.

Key Responsibilities

Event Planning & Coordination

Coordinate communication between winery management, event coordinators, catering management, and event staff.Review upcoming events to ensure all details are accurate, complete, and communicated to the appropriate departments.Maintain organized event files, timelines, menus, guest counts, floor plans, and special requests.Ensure catering, bar service, staffing, rentals, and event setups are properly coordinated.Identify potential issues before they become problems.Conduct regular meetings with the appropriate departments to review upcoming events.Ensure last-minute changes are communicated and implemented correctly.Event Operations & Execution

Oversee weddings, private events, and winery functions as needed.Ensure event spaces are properly prepared and ready for guests.Assist with event setup, service, and breakdown when necessary.Provide direction and support to event staff.Work closely with catering and kitchen teams to ensure food service runs smoothly and on schedule.Be willing and able to assist in the kitchen, support food service, work behind the scenes, or help wherever needed.Troubleshoot challenges and make decisions to keep events running seamlessly.Maintain Bella Terra Vineyards' standards for hospitality, presentation, and guest satisfaction.Administrative & Technology Responsibilities

Maintain accurate event information in our event management software.Utilize computer systems for scheduling, event planning, communication, and reporting.Track event details, changes, and operational requirements.Create and maintain checklists, timelines, and procedures.Ensure all departments have access to the most current event information.Assist with improving systems and processes to increase efficiency.Team Communication & Leadership

Act as the central point of communication between departments.Work collaboratively with winery management, coordinators, catering staff, bartenders, and service teams.Ensure every team member understands their responsibilities before an event.Help train and support event staff.Maintain a positive, professional, and solution-oriented work environment.Take ownership of event execution and follow through on every detail.Qualifications

Required Skills & Experience

Previous experience in hospitality, catering, event management, restaurant operations, or a related field.Exceptional organizational and multitasking abilities.Strong communication and interpersonal skills.Excellent computer skills and the ability to learn event management software.Experience with scheduling, spreadsheets, email, and digital event management systems.Ability to manage multiple events simultaneously.Strong problem-solving skills and the ability to remain calm under pressure.A hands-on leadership style and willingness to assist in any department.Ability to work independently while collaborating with multiple teams.Preferred Qualifications

Experience coordinating weddings and large private events.Knowledge of catering operations, food service, and banquet execution.Experience with event management platforms such as Tripleseat.Previous experience supervising hospitality or event staff.Schedule & Availability

This position requires significant evening and weekend availability.

Our busiest times are weekends, holidays, and peak wedding season.

The ideal candidate must:

Be available to work evenings, weekends, and occasional holidays.Have a flexible schedule based on the winery's event calendar.Be willing to work extended hours during major events.Be comfortable balancing administrative responsibilities with hands-on event execution.We are looking for someone who:

✓ Is extremely organized and pays attention to the smallest details.

✓ Understands that communication is the key to successful events.

✓ Takes initiative without waiting to be asked.

✓ Can manage multiple moving parts without becoming overwhelmed.

✓ Is comfortable using technology and learning new systems.

✓ Leads by example and is never afraid to jump in and help.

Pay: $19.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

Employee discountFlexible scheduleWork Location: In person