The Wisconsin Foundation and Alumni Association (WFAA) is a prestigious private, nonprofit corporation committed to fostering lasting connections between the University of Wisconsin-Madison and its diverse alumni and donor base. Formed in 2014 through the strategic merger of the University of Wisconsin Foundation and the Wisconsin Alumni Association, WFAA unites efforts to strengthen the university's community through philanthropy and engagement. The organization plays a critical role in encouraging individuals and organizations to invest in the university's future and provides a variety of meaningful engagement opportunities that link UW-Madison alumni to each other and their alma mater. WFAA embodies the spirit of the Badger community and champions diversity and inclusion, ensuring that staff and constituents from all backgrounds have opportunities to thrive in an environment of respect and support.
The Event Coordinator position within the Alumni Relations and Engagement team at WFAA offers a dynamic, integrative role focused on planning and executing a variety of constituent engagement activities. This full-time hybrid role requires in-person presence in the Madison, WI office at least twice weekly and involves supporting virtual, in-person, and hybrid events that align with WFAA’s mission. The Event Coordinator collaborates closely with UW-Madison colleagues and internal teams including program, operations, marketing, and registration to deliver high-quality, memorable events that inspire alumni, donors, and friends to further engage with the university. This role requires thorough client needs assessment, creative problem solving, and application of current best practices to ensure successful event outcomes.
Key responsibilities include overseeing all event logistics under the supervision of the Senior Event Manager, serving as liaison with venues and vendors, managing event budgets, and providing on-site event support to ensure seamless execution. The Event Coordinator is accountable for the entire event lifecycle from ideation to completion and must possess exceptional organizational and communication skills to navigate complex engagements confidently. Additionally, this role demands a strong familiarity with event technology platforms, including virtual event production and troubleshooting to enhance the overall event experience.
The position is ideal for a professional experienced in event coordination within the nonprofit or fundraising sector, bringing at least one year of event planning experience and a flexible schedule that accommodates evenings, weekends, and holidays. The successful candidate will demonstrate a high level of professionalism, tact, and diplomacy, enabling them to manage diverse client and stakeholder relationships effectively. WFAA values creativity, engagement, and initiative, providing a supportive atmosphere that encourages individual growth and professional development.
WFAA offers a competitive compensation package and a robust benefits program designed to support employee well-being, including a generous 10 percent 401k contribution after just one year of service. Joining WFAA means becoming part of a passionate team dedicated to advancing the university’s mission through meaningful engagement and philanthropy. The organization is committed to diversity, equity, and inclusion, fostering a welcoming workplace where all employees can thrive and contribute to their fullest potential.
Bachelor's degree or equivalent work experience
1+ years of events planning or related experience
Must be able to work flexible hours including nights, weekends and holidays
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