Event Coordinator

This is an entry-level, fully remote role designed for someone who is organized, detail-driven, and energized by bringing experiences to life. This role requires ~25% travel during peak season (May–November) to support events across Michigan, Indiana, Wisconsin and the Chicagoland area—typically 1–2 nights at a time.Company Overview C3 Technology Advisors is where innovation meets impact. for smaller events, shipping materials, managing run-of-show details, and supporting virtual event setup and execution.Support flagship programs: Assist with execution for larger events like the C3 Tech Summit and select retreats—helping with operational coordination, timelines, attendee flow, and on-site needs under the direction of the Events Manager.Timeline & task management: Own event project plans and task lists in our project management platform. Ensure tasks are assigned, deadlines are met, details don’t slip, and risks are flagged early.Attendee tracking & reporting: Maintain RSVP lists, registration tracking, check-in lists, and post-event attendance data (e.g., in Smartsheet/CRM). Support invoice/purchase tracking and general event documentation hygiene.On-site event support: Travel to select events to assist with day-of execution—set-up support, check-in, coordinating with venue staff, troubleshooting details, and helping ensure an excellent attendee experience.