Event Coordinator

Project Coordinator I – Events Job Title: Events CoordinatorEmployment Type: 4 Week ContractWork Environment: On‑site, supporting events across two buildingsPay: Available on W2Job SummaryWe are seeking a highly organized and detail‑oriented Events Coordinator to support on‑site event coverage within a commercial real estate environment. This contract position focuses on planning, coordinating, and executing a variety of professional events, including conferences, seminars, networking events, and corporate meetings.The Events Coordinator will work closely with internal teams, clients, and external partners to ensure seamless event execution and a positive attendee experience.Key ResponsibilitiesPartner with clients and internal stakeholders to understand event objectives, requirements, and target audiences.Plan, coordinate, and execute assigned events, including logistics related to venues, catering, audiovisual needs, transportation, lodging, budgets, and timelines.Manage event logistics such as registration processes, attendee tracking, and on‑site event support.Prepare and organize event materials, including agendas, presentations, name badges, and promotional items.Track and manage event budgets, providing clear and timely expense reporting.Source, coordinate, and negotiate with vendors, suppliers, and contractors to secure services and equipment within budget guidelines.Serve as the primary point of contact with external stakeholders, including venues, vendors, speakers, and service providers.Collaborate with marketing or communications teams to develop event collateral, invitations, and promotional materials.Conduct post‑event evaluations to assess outcomes and identify improvement opportunities.Stay informed of industry trends, best practices, and emerging tools related to event planning and coordination.Provide coverage and operational support for events across two on‑site buildings.