Event Coordinator

Join PDS Tech as an Event Coordinator Indianapolis, IN!
Pay Rate $24.66
Are you a detail driven event professional who thrives on creating seamless, high impact customer experiences? We’re looking for a
Event Coordinator
to help plan and deliver hotel? and venue based events that engage customers, strengthen relationships, and leave lasting impressions.

This role is ideal for a proactive multitasker who enjoys juggling multiple projects, collaborating cross?functionally, and bringing events to life from concept through execution.

Role Summary
The
Event Coordinator
supports the planning and execution of customer?facing events across North America. You will manage end?to?end logistics for meetings, trainings, and customer programs, with a strong emphasis on venue coordination, event registration, and attendee experience.

You’ll partner closely with marketing, product, sales, legal, and operations teams to ensure events are executed flawlessly—on time, on budget, and with a high standard of quality.

Key Responsibilities

Event Planning & Execution

Plan and execute small to mid?sized events (100 attendees or fewer), including meetings, trainings, and customer programs.
Coordinate all on?site logistics to ensure smooth event delivery and positive guest experiences.

Venue & Vendor Management

Source, contract, and manage hotels and venues, including room blocks, meeting space, food & beverage, AV, and on?site support.
Serve as a primary point of contact for hotels, venues, and select vendors.

Registration & Attendee Management

Own and manage event registration platforms for North America programs.
Build and maintain registration sites, attendee communications, and reporting (experience with Cvent preferred).

Cross?Functional Collaboration

Partner with teams across marketing, product marketing, sales, legal, and operations to support event strategy and execution.
Coordinate timelines, approvals, and deliverables across stakeholders.

Budgeting & Continuous Improvement

Support budget tracking, invoicing, billbacks, and post?event reconciliation.
Contribute to ongoing improvements of event processes, templates, and tools.

Required Qualifications

Bachelor’s degree or equivalent professional experience.
3–5 years of experience supporting or managing corporate events.
Proven experience with hotel and/or venue contracting.
Strong ability to manage multiple projects in a fast?paced environment.
Excellent organizational, communication, and problem?solving skills.
Ability to work both independently and collaboratively across teams.

Preferred Qualifications

Experience using Cvent for event registration and reporting.
Background in hospitality, hotel sales, event management, or corporate meetings.
Experience supporting customer?facing or dealer?based events.

Key Competencies

Exceptional multitasking and prioritization skills
Ability to shift quickly between projects without losing attention to detail
High standard of execution and follow?through
Collaborative, team?oriented mindset with a desire to grow
Comfortable working with diverse, cross?functional stakeholders

Why This Opportunity Is Exciting

Play a highly visible role in delivering impactful customer experiences
Work across multiple teams and programs with real business impact
Own events end?to?end—from planning through execution and follow?up
Join a collaborative environment that values innovation, organization, and continuous improvement

Ready to Bring Experiences to Life?
If you’re passionate about creating memorable events and enjoy managing the details that make experiences exceptional,
we’d love to hear from you
.

Apply today and help shape outstanding customer experiences across North America.

Pay Details:
$24.66 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Emplo