Event Coordinator

For more than 130 years, J.C. Newman Cigar Co. has been crafting some of the world's most respected cigars. Located in the heart of historic Ybor City, our restored historic building features a three-level cigar museum, interactive theater, hand-rolling room, factory store, and private event space. Guests from around the world visit us to experience Tampa's cigar heritage, much like they would a winery, brewery, or distillery.

We are looking for an Event Coordinator who understands that hospitality is about storytelling, attention to detail, and creating memorable guest experiences. Every interaction, every display, and every tour is an opportunity to bring our heritage to life.

What You Will Do

As the Event Coordinator, you will support the Event Sales Manager by taking contracted events from booking through execution. You are the operational lead who ensures every detail is planned, communicated, and delivered to J.C. Newman's service standards. You will be the primary point of contact for the client's post-contract and the on-site leader who makes sure events run smoothly from load-in to breakdown.

You will be:

Assisting with the execution of private and internal events from planning through completion
Serving as the operational contact for clients once events are contracted
Reviewing event details to understand scope, inclusions, and expectations
Preparing detailed timelines, floor plans, and event logistics documents
Coordinating with vendors, rental companies, and internal departments
Collecting and verifying required documentation, such as certificates of insurance and permits
Communicating venue policies and procedures to clients and vendors
Supporting on-site event setup, execution, and breakdown
Addressing issues in real time in collaboration with leadership
Maintaining accurate event files, calendars, and planning documents
Assisting with internal events, community engagements, and special initiatives as needed
Representing the J.C. Newman brand and contributing to a polished guest experience

Who You Are

You are detail-obsessed in the best way. You thrive in fast-paced environments, stay cool under pressure, and know how to manage moving parts without losing the guest experience. You balance hospitality with structure and understand that flawless execution builds trust with clients and sales partners.

You likely bring:

A strong sense of accountability and follow-through
2 to 3 years of experience in event coordination, hospitality, or venue operations
Excellent organizational and time management skills
Clear and professional communication skills with clients, vendors, and team members
The ability to multitask and adapt quickly when plans change
A collaborative, solutions-focused mindset
Flexibility to work evenings, weekends, and holidays as events require
Bachelor's degree preferred

Physical RequirementsWork Environment

Stand and walk for extended periods of time during events
Lift and carry up to 30 pounds, including décor, event materials, and supplies
Assist with setup and breakdown of tables, chairs, signage, and light event equipment
Bend, stoop, kneel, and reach as needed during event preparation
Work in both indoor and outdoor environments, which may include varying temperatures and weather conditions

Why You Will Love This Role

Be part of a growing events program tied to a historic Tampa landmark
Play a key role in expanding J.C. Newman's hospitality and events business
Work closely with sales while owning execution and client experience
Help bring meaningful celebrations, corporate events, and community gatherings to life

Benefits That Support You

We offer a competitive benefits package including medical, vision, and dental coverage, a 401(k) savings plan with company match, company-paid life and short-term disability insurance, company-sponsored long-term disability, paid time off, and more.

Ready to Join Us?

If you're passionate about hospitality, storytelling, and having memorable guest experiences, we'd love to hear from you. Please submit your resume to [email protected] or apply online at www.jcnewman.com/careers.

J.C. Newman Cigar Co. is proud to be an Equal Opportunity Employer. We are a drug-free workplace and conduct pre-employment drug screening.