We are seeking a highly organized and proactive Event Coordinator to support a multi-day event taking place May 3–6, 2026. This role requires both advance planning support and on-site leadership during the event.
This position is in-office in El Segundo prior to the event and fully on-site at in Huntington Beach during event days.
Timeline & Commitment
Pre-Event (4 Weeks Prior):15–20 hours per week in-office capacity in El Segundo, supporting planning, logistics, vendor coordination, and production preparationEvent Dates (May 3–7, 2026):On-site in Huntington Beach providing coordination and leadership support
Leadership Responsibilities
Lead – May 3, 2026: Off-site dinner coordinationLead – May 4, 2026: Off-site activity coordinationResponsibilities include managing run-of-show, vendor communication, guest flow, transportation timing (if applicable), and ensuring seamless execution of off-site experiences
Key Responsibilities
Assist with pre-event logistics and planningCoordinate with vendors, venues, and partnersSupport production timelines and event documentationManage guest communications and confirmationsOversee off-site event execution as assignedTroubleshoot on-site challenges quickly and professionallyProvide general event coordination support across all program days
Qualifications
Prior experience in event coordination, production, or event management requiredStrong organizational and time-management skillsExcellent communication and vendor management abilitiesAbility to lead off-site activations independentlyComfortable working flexible hours leading up to and during the eventCalm under pressure with strong problem-solving skills
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