Event Coordinator

Florida State University (FSU) is one of the nation’s elite research universities, known for its dedication to preserving, expanding, and disseminating knowledge across a broad spectrum of disciplines including sciences, technology, arts, humanities, and professions. Established in 1851, FSU holds the distinction of being the oldest continuous site of higher education in Florida. The university is steeped in a rich tradition that fosters research and encourages creativity, cultivating a vibrant academic and professional community committed to shaping the ideas that impact tomorrow's world. FSU prides itself on an environment that blends the traditions of liberal arts education with critical thinking, creating a dynamic setting for students, faculty, and staff alike.

This role, the Event Coordinator for the Office of University Relations, is a key professional position reporting directly to the Manager of University & Presidential Events. The Event Coordinator will be responsible for coordinating multiple university-wide and executive-level events in partnership with top university offices such as the Office of the President, the Office of the Provost, and the Office of the Vice President for Research. This role is integral to advancing strategic engagement goals through well-researched, thoughtfully designed, and expertly delivered events.

The successful candidate will work collaboratively across the campus to plan and execute events from initial concept through to successful on-site management and post-event evaluation. They will ensure that all events provide strong, impactful experiences for attendees, operate cost-effectively, and meet all logistical and operational goals. This position requires an individual skilled in event research and benchmarking, capable of proposing innovative new campus events while refining existing programs to enhance their relevance and effectiveness.

The Event Coordinator will build and maintain essential partnerships with various campus units and external vendors, managing all vendor-related activities and ensuring necessary documentation is completed timely and accurately. They will have significant responsibility in developing and managing event budgets to ensure resources are allocated and tracked efficiently. An essential part of the role involves drafting and distributing briefing memos and materials for executive leadership to ensure they are well-prepared and informed for each event.

Managing event registration systems and handling communication with attendees will also be part of the job. Additionally, the coordinator will develop event collateral and supporting materials, demonstrating creativity and attention to detail. On-site event management and day-of coordination are crucial to guarantee flawless event execution, requiring problem-solving skills and leadership during live events.

The position demands a thorough close-out process for each event, including financial reconciliation, operational documentation, and facilitating continuous improvement reviews post-event. This ensures that feedback is captured and lessons learned are integrated into future events. The role also entails representation on university workgroups and teams, contributing expertise to broader University Relations endeavors.

Supporting large-scale signature events, such as football gameday operations, basketball and baseball games, along with university commencement exercises, is essential, showcasing the need for versatility and commitment. The role may also assign and coordinate duties for undergraduate and graduate student interns, providing guidance and support for their development.

FSU offers a robust Total Rewards package that includes comprehensive compensation, benefits, wellness programs, recognition, and employee development opportunities, underscoring the university’s commitment to supporting its workforce fully. Interested candidates are encouraged to apply online through FSU’s dedicated employment portal, with detailed application instructions and requirements provided.