Event Coordinator

Event Coordinator

Metropolitan State University of Denver

Department

C2 HUB-Ops

Metropolitan State University of Denver

Department: Classroom to Career Hub (C2) Events
Coordinator

As MSU Denver seeks to be the national leader in educating students
for tomorrow's careers, the Classroom to Career (C2) Hub is
forward-thinking and ensures programs are aligned to Colorado
workforce development trends. With an ambitious goal of engaging
100% of students in robust career planning in the next three years,
the University is committed to creating services that are scaled,
highly evaluated, and focused on the specific needs and interests
of MSU Denver students.

To that end, successful team members think critically about MSU
Denver student demographics and their respective career
planning.

The Classroom to Career Hub is designed to permeate boundaries
between MSU Denver and industry leaders, and create opportunities
to connect students and the business community for career and
workforce development. Accordingly, high profile events and
activities must be implemented as signature events according to MSU
Denver brand standards and as a high-level presidential priority
for the C2 Hub.

Under the leadership of the Director of Operations & Systems,
the Events Coordinator serves as the principal interface for
events, and is responsible for end-to-end event production for C2
Hub's signature and recruiting events, and for providing consulting
and select event support as applicable for other events hosted by
teams throughout the C2 Hub.

Responsibilities include end-to-end event planning, logistics,
facilitation, promotion, and resource management. They will manage
the full cycle of signature and recruiting events from inception to
completion, ensuring excellent guest experience and campus partner
satisfaction. The Events Coordinator must have keen attention to
detail and will build a vision for all signature events for the C2
Hub.

Key Responsibilities

C2 HUB and Campus Recruiting Events Management (80%):

Under the supervision of the Director of Operations &
Systems, the Events Coordinator will partner with programmatic
teams throughout the C2 Hub to set and activate vision for events
and related activities. This includes but is not limited to the
coordination of signature C2 Hub event activities and selected
Campus Recruiting events.

Event Planning, Project Management & Operations

Arrange for and manage all logistics for events including, but
not limited to, venue reservations, rental equipment, audio/visual
arrangements, catering, parking.

Arrange for and manage all on-site facilitation and operational
features for events including set-up, clean-up, staffing, signage,
check-in; monitor operations of event and venue throughout entire
event; act as concierge and be visible and approachable to answer
questions from attendees, exhibitors, presenters, faculty, staff,
vendors and volunteers.

Ensure all aspects of the event venue are optimized for
exhibitor and participant experience, the accomplishment of which
may require that the Event Coordinator be flexible as needed and
personally perform activities such as rearrangement of seating and
tables, and set up of easels, audio/visual equipment, power strips,
etc.

Manage all administrative tasks for events including
registration platform, event dashboard, budgets, purchasing, and
maintaining records such as accounts payable/receivable, exhibitor/
attendee participation, award winners, and others as
applicable.

Communications & Promotion

Serve as the primary point of contact and event expert for
internal clients and external clients as it relates to specific
event engagement for events.

Manage all communications arrangements in partnership with the
Communications Coordinator, programmatic leaders, and campus
partners; including planning, internal communications, external
communications, promotion of event, and information sharing and
communications leading up to and in follow-up to the
event.

Collaborate with C2 Hub and campus partners to recruit student
and employer participants while offering expert program and event
production advice. Perform analysis of events and offer
recommendations for improving programs/events.

With keen attention to detail, maintain internal and external
calendars of events for on-campus career readiness and recruitment
activities including on-campus interviews and career fairs and C2
Hub events.

Data Collection & Program Analysis

Collect and report on data including experience surveys,
participation analysis, and other inquiries as they are needed;
Identify and track measurable outcomes for all events.

Maintain an accurate CRM/CSM database, and serve as a user
expert of the applicable modules within that tool.

Prepare realistic and attainable event timelines and ensure
internal and external partners are kept updated and on
schedule.

Organize and lead event debriefs with collaborators for what
worked well, and items that need to be addressed (added, removed,
changed) for future iterations.

Budget & Supplies Management

Manage timely vendor payments (Accounts Payable), and remain
apprised of current purchasing and vendor policies.

Manage event registration invoicing and payments (Accounts
Receivable), with prompt follow-up on outstanding
invoices.

Maintain program-specific and annual event budget
tracking.

Build and maintain an asset management system for tracking
materials used for events and those that are checked out by other
team members for smaller tabling events.

Ensure event supplies are kept organized, and work with team to
order replacements or refills of consumables as needed.

Supervision and Management (20%):

Supervise a team of students; Recruit, hire, train, and develop
a team of student staff to support outreach and event
activities

Required Qualifications

Bachelor's degree or equivalent combination of education and
professional experience in event or program management, with two
years of experience considered equivalent to one year of
education

Experience designing and executing events that align with
organizational goals and enhancing participant
experience

Experience leading and managing multiple events or projects
simultaneously

Experience managing event operations (e.g., budgets, logistics,
vendor coordination)

Experience using tools (e.g., Excel, Google Sheets) for
tracking or reporting

Experience coordinating with internal and external
stakeholders

IMPORTANT NOTE: Successful applicants will ensure their
resumes clearly demonstrate that their work experience describes
how they meet ALL required qualifications.

Preferred Qualifications

Experience working in higher education or student-facing
environments or membership-based organization

Experience using CRM or event management systems to track
engagement

Experience with design tools (e.g., Adobe Creative Suite,
Canva)

Experience supporting programs, events, or services designed
for student populations with varied backgrounds, identities, or
access needs

Work Hours

Full-time, 40 hours per week, Exempt

Monday - Friday, 8:00am - 5:00pm

Evenings and weekend work: Rare

On-site

Travel: Rare

Salary for Announcement

We anticipate the qualified candidate to be placed between
$47,300 - $52,000 The salary of the finalist(s) selected for
this role will be set based on a variety of factors, including but
not limited to, internal equity, experience, education, specialty
and training.

The above salary range represents the University's good faith and
reasonable estimate of the range of possible compensation at the
time of posting.

Full Consideration Date​

Complete applications received by April 29, 2026 at 11:59 PM
MST will receive full consideration; however, applications
will be accepted after this date until the position is
filled.

Instructions to Apply

For full consideration, please submit the following
documents:

Resume

Cover letter describing relevant job experiences as they relate
to listed job qualifications and interest in the
position

Official transcripts will be required for the candidate selected
for hire if a bachelor's degree is used to meet the minimum
qualifications. Candidates qualifying through equivalent experience
will not be required to provide transcripts.

If you are an Internal applicant, please apply via the
Career tab within the WorkDay Menu

Closing Date

Open Until Filled

Posting Representative

Marina Rios

Posting Representative Email

[email protected]

Benefits

The University's benefits package is comprehensive and offers
medical, vision and dental, free RTD pass, tuition reimbursement,
as well as a life and supplemental insurance plans, retirement
plans and other programs, such as access to a long-term disability
(LTD) plan. Visit MSU Denver's benefits website to
learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants
with disabilities throughout the employment application process. To
request an accommodation pursuant to the Americans with
Disabilities Act, please contact the Human Resources ADA
Coordinator at [email protected].

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a
safe and secure environment for our faculty, staff, students, and
visitors. To Assist in achieving that goal, we conduct background
checks on all finalists for positions at the University prior to
employment.

Diversity Statement

Metropolitan State University of Denver is a unique,
access-oriented campus community that values diversity, equity, and
inclusion in all its forms. Our student population consists of
nearly 58% first generation students and over 50% students of
color. We are a designated Hispanic Serving Institution located in
downtown Denver.

We create an equitable learning and working environment in concert
with individuals who consistently demonstrate commitment to equity
and inclusion. We greatly value the diverse identities and
perspectives of our students, faculty, and staff and recognize that
in order to achieve a just and equitable society, diversity must go
beyond simple representation. It requires critical inquiry and
dialogue and a commitment to action. We strive to provide a culture
of belonging for all community members to achieve personal and
professional success.

To apply, please visit: https://msudenver.wd1.myworkdayjobs.com/en-US/MSUDenver/job/Denver-Colorado/Event-Coordinator_JR105165

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