Event Coordinator

About Us

At Biscayne Lady Yacht Charters, we bring together passionate hospitality professionals who thrive on delivering exceptional experiences. Our diverse, fast-paced environment encourages growth, teamwork, and innovation, all while staying true to our core values of integrity and customer service. We seek individuals who are passionate about hospitality, driving company growth, and creating unforgettable guest experiences. In return, we offer rewarding career opportunities that support both professional development and work/life balance.

Position Overview

The Event Coordinator provides direct support to the Charter Sales Department and plays a key role in executing seamless, high-quality events. This role requires someone who is detail-oriented, proactive, and capable of managing multiple moving parts while maintaining excellent client and vendor relationships.

Key Responsibilities

Event Coordination & Execution

Organize and execute events once details are finalized by the Sales team
Create and manage detailed charter sheets (BEO) outlining all client/event requirements
Oversee event setup and ensure all elements are executed to plan
Maintain thorough documentation of all event details in accordance with company processes and standards

Client & Vendor Management

Communicate professionally with clients to ensure satisfaction and clarity
Coordinate meetings and vessel walkthroughs
Build and maintain strong relationships with vendors
Schedule and manage all outside vendors and dockage requests
Coordinate and receive deliveries from clients and vendors
Assist with showings and tastings on vessels

Team Collaboration & Support

Act as a liaison between Sales and Operations teams
Attend weekly operations meetings
Support department-wide initiatives and team projects
Contribute ideas and collaborate as an active, reliable team player

Administrative & Operational Duties

Respond to client inquiries and direct communications appropriately
Ensure deadlines are met and procedures are followed
Keep shared calendar current and inbox organized
Process vendor payments and maintain accurate records

Knowledge, Skills & Abilities

Highly detail-oriented
Composed under pressure with strong problem-solving and decision-making abilities
Self-starter who works independently while thriving in a professional office environment
Proactively seeks clarity and asks thoughtful questions
Exceptional communication skills with confidence in client interactions, both in person and virtual
Able to manage multiple events and deadlines with precision
Excellent time management and organizational skills
Sales-driven with the ability to upsell to clients with confidence
Tech-savvy with proficiency in Microsoft Office, Excel, Adobe
Ability to quickly learn new systems (CRM and document management platforms)
Fluent in English and Spanish

Qualifications

4+ years of experience in event planning or coordination
Bachelor’s degree in Event Management, Hospitality, or related field, or equivalent professional experience preferred

Schedule:

Flexible availability including days, nights, weekends, and holidays

Job Type: Full-time

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Please submit a cover letter with your application.

Experience:

Hospitality: 4 years (Required)
Event Coordination: 4 years (Required)

Ability to Relocate:

Miami, FL 33137: Relocate before starting work (Required)

Work Location: In person