Event Coordinator

Stagen Leadership Academy is looking for a part-time Event Coordinator to join their fun, energetic, and fast-growing team. Assist with scheduling all external events in the Academy and offsiteAssist with documenting all hospitality-related events on the calendars by coordinating with the Academy Coordinator(review daily for accuracy, weekly for coordination)Communicate any scheduling conflicts or denials of space to the Conference Services Manager immediately and notify affected parties & IntegrationPrepare detailed specifications of event requirements (room layout, timing of breaks, materials, catering needs, equipment, transportation, etc. )Menu preparation, ordering & trackingAssist with prepar[LM1] ing clipboards for event servers for each program or eventAssist with coordinating server coverage for each event or programHelp to ensure events are staffed appropriately by 3rd party vendorsAssist with coordinating offsite events as neededReview coverage hours with Conference Services ManagerEnter hospitality costs into Salesforce for F&B tracking to review with Conference Services CoordinatorAssist with sending stakeholder calendars each month Reset the Academy for the next dayHelp Event Server by bussing[LM2]  during event to help with catering clean-upHelp Event Server polish glassware and silverware & fold towels and linensExecute detailed specifications of event requirements (room layout, timing of breaks, materials, catering needs, equipment, transportation, etc. Welcome Stagen clients and visitors and set the tone for their experience of the Leadership Academy.Answer incoming calls, provide inquiry information, and transfer calls to the requested partyDirect visitors to the Academy, meeting rooms, or team member officesAttentively assist visitors with needs such as coffee and Wi-Fi connection information, and provide tech supportProvide high-quality service based on requirements and standardsBe aware of internal and external events in the AcademyProvide coverage for front desk as needed