Event Coordinator

Event Coordination: Coordinates end-to-end event logistics, venue selection, catering services, audiovisual equipment setup, and printed materials for employee engagement activities, recognition days, and Leadership Forums across multiple BMCHS entities, including overseeing day-of setup, troubleshooting operational issues, conducting post-event wrap-up, and maintaining planning records for future reference Administrative and Logistical Support: Serves as the primary administrative and logistical coordinator for weekly new hire orientation sessions by managing participant communications, check-in processes, room scheduling, badge and material distribution, and session scheduling with departmental presenters to support seamless onboarding operationsCommunication and Marketing: Develops, designs, and distributes, with Director’s final approval, promotional communications and marketing materials utilizing design software tools to build event awareness, while tracking attendee registration, managing invitations, and monitoring RSVPsStakeholder Relationship Management: Coordinates with internal stakeholders, including Human Resources, Marketing, Catering, and Facilities, to align event execution with organizational objectives, while partnering with external vendors, caterers, speakers, and community organizations to ensure smooth event deliveryFinance Tracking: Tracks allocated event budgets, purchase orders, invoices, and expense documentation to support fiscal administration and financial reporting for departmental programs Employee Recognition and Engagement Support: Supports volunteer recruitment, scheduling, and staffing assignments for events while providing logistical consultation to departmental teams conducting independent employee recognition and engagement activities Event Follow-up: Collects event attendance, participant feedback, and evaluation metrics to prepare analytical summary reports for continuous improvement, ensuring all activities maintain inclusive and equitable standards consistent with organizational values (The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. Compensation Range However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness.