Event Coordinator Assistant

Assists the Event Coordination Supervisor to provide campus wide event coordination and planning with scheduling, logistics, and on-site execution of assigned events. Work directly with stakeholders with availability and event details to ensure a seamless experience.Assist Event Coordination Supervisor with scheduling highly visible and in demand community spaces on campus ).Utilize available software to manage events and rentals.For assigned events, act as the primary point of contact for coordinating Facilities Management’s operational support, coordination, and logistics execution for on campus events by internal departments and external entities.For assigned events, provide excellent customer service, communicating directly and effectively with stakeholders, coordinating equipment, materials, outside vendors, and other resources in addition to labor needs to meet customer requests.Attends events and meetings and ensures that the event runs smoothly – actively executing and checking setups, managing vendors and staff, providing audio visual assistance, and handling any difficulties as they occur to minimize disruptions.For assigned events; oversee setup, execution, and breakdown.Communicate event information with Facilities Management team, Campus Safety, Dining Services to ensure successful events.Develop and maintain strong relationships with new and existing guests through community outreach efforts, networking, and follow-ups.Assist in the campus wide moving of supplies, furniture, records, and/or entire departments.Assist with providing general housekeeping to event/meeting spaces as neededAid with setting up audio visual systems to support event.Performs other duties as assigned. Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.Self-motivated, strong attention to detail, excellent organizational, written, verbal, and interpersonal skills.Excellent computer skills with working knowledge of event management software and computerized maintenance management software.Ability to coordinate all phases in planning and executing an event, paying attention to all timelines and details, and the ability to organize others and establish and balance multiple priorities.Working knowledge of audio-visual systems for operation and set up.Ability to operate a box truck or similar vehicle for transporting equipment, furniture, etc. Position Requirements Minimum of 1 year of experience in event coordination, planning and management.Must be at least 21 years old.Experience in an institutional or campus settingExperience working with adolescents in an educational setting is preferred.