Event Coordinator - Entry-Level

Position Summary

Disability Pride Pennsylvania is a disabled-led nonprofit that celebrates disability, builds community, and advances disability justice through accessible events and programs across Pennsylvania.

The Event Coordinator will support the Executive Director in planning and delivering accessible Disability Pride celebrations across Pennsylvania. This entry-level position offers hands-on learning in event planning, community engagement, and nonprofit operations, with guidance and support as you build skills and take on increasing responsibility. This position requires 15 hours per week, with additional hours as needed. Some evening and weekend work is required, particularly on event days. The role has the potential to become full-time as the organization grows, depending on funding and organizational needs.

Responsibilities

Maintain the master calendar, planning checklists, and task schedules for Disability Pride celebrations.

Coordinate event logistics, including permits, vendors, equipment rentals, setup, breakdown, and event schedules.

Arrange and confirm accessibility services and features, including American Sign Language interpretation, real-time captioning, quiet spaces, accessible routes, and transportation information.

Communicate with vendors, volunteers, partners, and service providers to confirm arrangements and share event information.

Coordinate volunteer assignments and vendor table placement.

Travel to event locations throughout Pennsylvania and provide on-site support as needed. An organizational vehicle will be provided for event-related travel.

Complete event follow-up, including thank-you messages, organizing receipts and invoices, and preparing event reports.

Qualifications

Strong organizational, communication, and time-management skills.

Experience coordinating events or projects through paid work, volunteering, community involvement, or lived experience.

Ability to manage multiple tasks, respond to changing needs, and work collaboratively.

Commitment to disability justice and incorporating accessibility throughout event planning.

Comfort using Google Workspace, including email, calendars, documents, and spreadsheets.

Availability to work in the Philadelphia area weekly and travel throughout Pennsylvania as needed.

A valid Pennsylvania driver’s license and comfort driving an SUV-sized vehicle or organizational van.

Disabled people are strongly encouraged to apply. Lived experience is valued as relevant experience.

Schedule and Location

The position is approximately 70 percent remote, with weekly availability in the Philadelphia area and travel to statewide events. Scheduling is flexible around events and organizational needs.

Supervision

This position reports to Vicki Landers, Founder and Executive Director.

Accessibility

Flexible hours and reasonable accommodations are available from the start of employment. Applicants may request an accessible application format.

Pay: $20.00 - $25.00 per hour

Expected hours: 15.0 per week

Benefits:

Flexible schedule

People with a criminal record are encouraged to apply

Experience:

event planning : 1 year (Required)

Language:

Spanish (Preferred)

Willingness to travel:

25% (Preferred)

Work Location: Hybrid remote in Philadelphia, PA 19121