Event Coordinator | Full-Time | Addition Financial Arena

Overview

Under the supervision of the Senior Event Manager, the Event Coordinator will support the planning and execution of assigned events at Addition Financial Arena and the venue. This position serves an integral role in the day-to-day operation of the events team. In conjunction with the Events team, the Event Coordinator will work to collect and distribute event information to internal and external entities, helping with developing the staffing plans and event-related documents and providing support to the guest services staff.

This role will pay an hourly rate of $18.00 - $21.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until December 4, 2026.

Responsibilities

Participate and perform duties towards planning and execution of events in support of the Event Management Team Assistance with day-of event operations: setup of staff check-in areas, distribution of paperwork, building walk-throughs, and event-day problem-solvingCoordinate and complete all pre-planning steps and day-of responsibilities for assigned events, including communication with internal staff and external vendors and creation/editing of event-related paperwork, such as info sheets, staff posting sheets, and data sheetsBuild and maintain positive working relationships with clients, promoters, tenants, and event partners by providing responsive, professional, and solution-oriented customer serviceCommunicate in a timely manner with each department regarding specific needs and information for each eventAssist with the scheduling of part-time employees, utilizing our staffing software to create shifts and confirm working staffSupport continuous improvement initiatives by identifying opportunities to improve event planning processes, client services, and guest experience initiatives.Collaborate in the development and implementation of department-wide training programsPrepare and assist with the completion of pre-show event financial estimates and post-event settlements.Participate in weekly scheduled meetings with the events department, as well as interdepartmental and external stakeholder meetingsAssist the Event Managers with the processing of the biweekly Events Department payroll to HRConducts monthly evaluations of all incident reports to be presented for operational evaluationPerform other operational duties as assignedQualifications

Required Qualifications:

High school diploma or GED required1-2 years of experience in a hospitality, sports, or entertainment-related fieldMust be able to work a flexible work schedule, including nights, weekends, and holidaysStrong customer service orientation with the ability to build positive relationships with clients and internal stakeholdersDemonstrated experience coordinating multiple projects and managing competing priorities in a fast-paced environmentExcellent collaboration, communication, interpersonal, organizational, and problem-solving skills requiredProficiency in Microsoft Office Suite, including Outlook, Word, Excel, and other business softwareStrong attention to detailPreferred Qualifications:

Bachelor’s degree from an accredited college/university with major coursework in facility management, hospitality management, business, or a related field is preferredBasic knowledge of event-related software, including AutoCAD and VenueProStrong organizational, planning, and time management skills with exceptional attention to detail