Event Coordinator I

We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion. Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine. Commitment and ability to work on evenings, weekends and holidays will be needed. Responsibilities and essential job functions include but are not limited to the following: • Supports event team in all production tasks • Primary responsibilities for multiple events include but are not limited to: guest registration, tracking sponsorship revenue and benefits, procurement and auction fulfillment, gift processing, and event logistic support • Auction item management includes but is not limited to: procurement administration, solicitation and itemization, writing item descriptions, fulfillment, and record keeping of donations • Coordinates day-of logistics for multiple events including set up, registration, troubleshooting during event, and clean up • Recruits necessary event volunteers for assigned events: manage, train, support volunteers and field their event-related questions and needs • Assists with tracking of event timelines and expense budgets for assigned events • Documents and maintains records for historical analysis and information purposes • Collaborates as part of the Fred Hutch Philanthropy team to meet annual fundraising goals for the Experience & Engagement team • Manages volunteer roster updates for all formal Fred Hutch committees • Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form • Additional special projects and administrative tasks as assigned