Event Coordinator I - Hybrid Role

We are hiring Event Coordinator I - Hybrid Role.

Please let me know if you are interested or anyone who might be interested.

Client: Major Cosmetics Client

Position: Event Coordinator I - Hybrid Role

Duration: 3+ Months Contract

Location: Clearwater FL 33706

Pay Rate: $25.00-$29.00/ Hr on W2

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Description:

Experience Required: Minimum 2+ years of event coordination or event planning experience.

Key Responsibilities

Assist in managing all logistics associated with events and trade shows, including project planning, timeline management, product ordering, venue research, attendee registration, and RSVP management.Coordinate with third-party vendors, including production agencies, venues, florists, photographers, audiovisual (A/V) providers, entertainment companies, and other event partners.Collaborate with cross-functional teams, including Digital, Marketing, Education, and Creative, to ensure project alignment, accuracy, and timely execution.Manage schedules for multiple active projects while ensuring deadlines and milestones are consistently met.Support communication between internal teams and global stakeholders by distributing project updates and responding to inquiries.Develop creative briefs for event invitations, promotional materials, and production assets as needed.Assist with budget management by tracking expenditures, negotiating vendor pricing, creating purchase orders, and processing chargebacks.Develop and maintain tracking processes for international events to identify process improvements and operational gaps.Support the creation and implementation of global event and trade show guidelines to ensure consistency across all markets.

Required Qualifications

Minimum 2 years of experience in event planning, event coordination, or logistics.Experience coordinating trade shows or large-scale events is preferred.Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment.Strong project management and time management skills with strict adherence to deadlines.Excellent interpersonal, written, and verbal communication skills.Highly organized, proactive, detail-oriented, and capable of working independently as well as collaboratively within a team.Strong vendor management and cross-functional coordination skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other event/project management tools is preferred.

Regards

Vishnu Das Natesan

[email protected]