Event Coordinator - Quick Hire!

Rollins College, located in Winter Park, Florida, is a prestigious liberal arts college dedicated to academic excellence and providing a welcoming, inclusive campus environment. Established in 1885, Rollins offers a vibrant community with a strong commitment to service, diversity, and student success. The college is situated conveniently near public transportation options including Lynx Bus Routes and the Winter Park SunRail Station, offering easy accessibility for students, staff, and visitors. Known for its beautiful campus and dynamic programs, Rollins supports a collaborative and service-oriented culture that emphasizes respect, competence, and inclusivity in all professional and educational interactions. The institution offers competitive hourly wages and a comprehensive full-time benefits package designed to support its employees both professionally and personally, including paid time off, medical and dental insurance, retirement contributions, and tuition benefits.

The role of Event Coordinator within Rollins College's Scheduling and Event Services team is a full-time, 12-month appointment designed for a detail-oriented, service-focused professional who excels in managing multiple event-related administrative functions. This key position supports the coordination of a wide range of campus events from large student-driven activities to prestigious college and presidential functions. The Event Coordinator oversees daily scheduling duties via the EMS dashboard, manages event inquiries through phone and email communication, and generates regular reports for service providers to ensure seamless event execution.

The Event Coordinator also provides vital support for the 1885 Events sales, business development efforts, and on-site event supervision, primarily scheduled for evenings and weekends. Responsibilities include policy oversight, website maintenance for scheduling and event services, ordering and maintaining office supplies, and coordinating summer conference groups. Additionally, the coordinator assists in managing filming and commercial photography contracts and supports the hiring and coordination of summer event staff. This position offers an opportunity to collaborate closely with various college departments, including the Rollins Museum of Art, ensuring that all event logistics adhere to college policies and standards.

This role requires excellent organizational and communication skills, with an emphasis on customer service and problem-solving. The ideal candidate is knowledgeable about higher education environments and familiar with event management systems like EMS. The work schedule typically follows a standard Monday to Friday, 8:30 a.m. to 5:00 p.m. routine, with flexibility to accommodate event demands. The position involves physical activities such as bending, lifting, and extended walking periods, reflecting the dynamic nature of event coordination on a busy college campus.

Rollins College values its employees and fosters a supportive work environment that embraces diversity, equity, and inclusion. The college encourages applicants who are enthusiastic about contributing to a vibrant campus life and are ready to uphold the institution's service excellence standards. Candidates are expected to demonstrate a positive attitude, strong interpersonal skills, and a commitment to providing exceptional service to the college community. Application packets require a resume and cover letter, with review beginning immediately and continuing until the position is filled. Rollins College is an equal opportunity employer, providing reasonable accommodations throughout the hiring process for those with disabilities. Join Rollins and be part of a team that supports one of the most beloved liberal arts institutions in Florida with opportunities for professional growth, meaningful engagement, and comprehensive benefits.

One year of experience in the events industry
Computer skills including word processing, spreadsheets, and database systems
Possession of a valid driver’s license or ability to obtain a Florida driver’s license within 30 days of employment
Acceptable Motor Vehicle Record
Ability to work full-time, 12-month appointment, Monday to Friday, 8:30 a.m. to 5:00 p.m. with flexibility for overtime
Ability to bend, lift, and walk for extended periods
Ability to provide front-facing customer service in an office environment
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