Evergreen Events is a premier event management company located on a sprawling 300-acre campus that hosts a wide range of special occasions including weddings, galas, corporate functions, and other significant events. Known for its dedication to exceptional service and attention to detail, Evergreen Events has built a strong reputation within the event planning industry by providing seamless experiences that prioritize client satisfaction and operational excellence. The company fosters an inclusive, team-oriented environment that is committed to diversity and learning, providing employees with opportunities to grow while contributing to memorable events. Evergreen Events is an equal opportunity employer that values contributions from individuals of diverse backgrounds and promotes a supportive workplace culture focused on collaboration and innovation.
The Event Coordinator role at Evergreen Events is a part-time position designed for a proactive and detail-driven professional who will support the Event Team's daily operations and contribute to the successful execution of banquet services across the expansive Evergreen Events campus. This role involves assisting with a variety of event types, including weddings, galas, and special events, ensuring that all aspects of event setup, timing, and service adhere to the company's high standards. The Event Coordinator will serve as an integral part of the event planning process by facilitating client tours, managing administrative duties, and coordinating communication with vendors and internal departments. They will handle critical details such as collecting menu selections, managing seating charts, tracking guest counts, and adhering to event timelines.
A key component of this role is providing on-site support during select events or when scheduling conflicts arise, guaranteeing that event operations run smoothly even during busy periods or seasonal surges. Attention to detail and organizational skills are essential as the coordinator will maintain accurate digital event files and prepare essential internal documents, ensuring consistency and accuracy throughout the event lifecycle. The position also requires strong communication capabilities to interact effectively with vendors, executive chefs, and other departments, optimizing the event planning and execution process.
The Event Coordinator will support the overall customer experience by focusing on improving client satisfaction, thus fostering customer loyalty and delivering memorable events. Responsibilities extend to analyzing event performance data, managing logistics including audiovisual services and catering orders, and quickly addressing operational risks or emergencies in collaboration with the Event Team. The successful candidate will embody a positive attitude, have a talent for hospitality, and thrive in a team setting, welcoming change and contributing creative ideas to enhance processes.
This position requires a flexible schedule including availability for evenings, weekends, and holidays, reflecting the nature of the event industry. Evergreen Events seeks an individual who is highly organized, detail-oriented, and capable of multitasking to support the diverse demands of event coordination. With a commitment to high standards, teamwork, and excellent communication, this role offers an exciting opportunity for growth in a dynamic event management environment. Evergreen Events looks forward to hiring a qualified candidate immediately and encourages applicants from all backgrounds to apply, offering a fair and inclusive hiring process.
bachelor's degree or related discipline
microsoft office proficiency
2 years of event coordination experience preferred
knowledge or experience with catering software such as caterease, toast tripleseat or curate preferred
ability to lift and carry up to 50lbs
olcc alcohol service permit and oregon food handlers card required
ability to work a flexible schedule including weekends, evenings and holidays
maintains punctual, regular and predictable attendance
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