Event Execution Specialist [Event Planning & Client Services]

Event Execution Specialist (Event Planning & Client Services): Guide clients from contract to event day while coordinating every detail for flawless execution.

Please note: This is a client-facing event planning and coordination role. It is not a sales position and is not a purely administrative position. Successful candidates enjoy building client relationships, managing multiple moving pieces, communicating proactively, and ensuring every event detail is prepared for successful execution.

Atlasta Catering | Phoenix, Arizona

Exceptional events don't happen by accident. They happen when someone pays attention to every detail, communicates proactively, asks the right questions, and ensures everyone involved has the information they need to succeed.

At Atlasta Catering, our Event Execution Specialists serve as the primary stewards of an event once a contract has been signed. This role is responsible for guiding clients through the planning process while ensuring that all event information remains accurate, up to date, and effectively communicated to our culinary, operations, staffing, venue, and vendor partners.

If you thrive on organization, enjoy building relationships, and take pride in helping clients feel confident and cared for, we'd love to meet you.

What You'll Do

Client Relationship Management

Serve as the primary point of contact after contracts are signed
Guide clients through planning milestones, deadlines, and event decisions
Conduct planning meetings and event check-ins
Answer client questions and provide recommendations
Build trust through responsiveness, professionalism, and follow-through

Event Coordination

Manage menus, timelines, guest counts, rental orders, staffing requirements, and event logistics
Coordinate with venues, vendors, and internal departments
Ensure event details remain current and accurate as changes occur
Identify potential issues before they impact event execution

Documentation & Communication

Maintain event orders, invoices, timelines, and planning documents
Communicate updates clearly to culinary, operations, staffing, and leadership teams
Ensure all departments are working from the most current information
Track decisions, changes, and client communications with exceptional accuracy

What Makes Someone Successful in This Role

You may be a great fit if you:

Naturally notice details others miss
Enjoy organizing complex projects with many moving pieces
Communicate professionally and warmly with clients
Take ownership of outcomes rather than simply completing tasks
Follow through consistently without needing reminders
Are comfortable working within established systems and processes
Balance independent thinking with collaboration and accountability

Qualifications

Required

Excellent written and verbal communication skills
Strong grammar, spelling, and professional correspondence abilities
Exceptional organizational skills and attention to detail
Ability to manage multiple projects simultaneously
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Professional client-facing experience

Preferred

Event planning, catering, hospitality, venue, project management, or client service experience
Experience coordinating vendors and logistics
Experience managing multiple deadlines in a fast-paced environment

This Role Is Not

This position is not focused on selling events or generating new business. It is also not a purely administrative role.

The Event Execution Specialist serves as the bridge between the client, the planning process, and successful event execution. This position combines client relationship management, project coordination, communication, and operational planning.

Why Atlasta

We believe hospitality begins long before guests arrive. It starts with thoughtful planning, meaningful relationships, and a commitment to ensuring every detail is handled with care.

Our team is passionate about hospitality, proud of the work we do, and committed to creating experiences that bring people together.

If you're someone who enjoys helping people, creating order from complexity, and being the person others can rely on, we'd love to hear from you.

Hiring Process

Qualified candidates will participate in:

Initial interview
Event execution simulation exercise
Team interview
Final interview

The simulation exercise reflects the role's actual responsibilities and is designed to help both the candidate and Atlasta determine whether the position is the right fit.

Pay: $23.00 - $28.50 per hour

Education:

Bachelor's (Required)

Work Location: In person