Event Manager

Responsibilities will include all meeting logistics, vendor contract negotiation, development and reconciliation of comprehensive budget inclusive of all logistics expenses, and complete oversight of all meeting logistical components • Participate in and/or lead program-specific committees though overall event management process. • Provide Live & Virtual Events Program Manager with list of staffing needs for successful logistical execution of meeting or event • Work with venue to ensure MJH Events’ Crisis Management Plan is completed and provided to Live & Virtual Events Program Manager for inclusion in MJH Associates’ pre-meeting roles and responsibilities documentation • Provide MJH Events’ Shipping Manager with shipping list, inclusive of items from Live & Virtual Events Program Manager, at least 10 days prior to meeting or event • Travels onsite to lead team in overall management of all logistical phases of scheduled events including ancillary activities, set up, move in, tear down and move out. • Provide appropriate briefing and direction to freelance on-site execution staff • Onsite logistics management inclusive of working with and supervising contracted vendors to optimize the execution of their services • Ensure appropriate filing and archiving of interim and completed event logistic components including copies of all venue and vendor proposals, quotes, contracts and invoices; brand plans and room set diagrams; and PDFs of creative layouts and production files • Work with Live & Virtual Events Program Managers on reconciliation of all logistical expenses for assigned meeting and events budgets within the prescribed timeframe for the meeting or event type • Assist in maintaining up-to-date procedures; provide feedback on improving methods • Identify potential compliance issues and address and/or escalate as needed • Adhere to ACCME, OIG, PhRMA, Open Payments Act, EFPIA and other relevant guidelines and restrictions concerning compliance and Pharmaceutical companies, and any other client specific guidelines • Additional projects and activities as assigned Required Qualifications • Ability to manage a variety of live event programs including large, multi-faceted conferences, conventions and expos, single and multi-day conferences, symposia, CME/CE satellite symposia, large high-profile receptions, and sales meetings. All employees of MJH Life Sciences are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.