Event Manager

Location: City of Albany Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.What You’ll DoServe as the primary liaison for assigned corporate meetings, events, trade shows, and exhibitions — handling all aspects from post‑contract execution through final billingLead program planning and logistics including booth design, space selection, floor plan coordination, electrical/AV requirements, and exhibitor servicesLead supplier and vendor relationships including general service contractors, exhibit houses, freight forwarders, and specialty vendorsNegotiate and manage supplier contracts, ensuring terms and conditions are accurate, legally protective, and monitored for attrition and cancellation achievementsCollaborate with internal stakeholders, creative teams, and support departments to produce program materials including booth graphics, signage, and branded collateralSupervise program budgets, track expenses, audit billing for accuracy, and communicate financial updates — including tradeshow‑specific costs such as drayage, labor, utilities, and booth spaceConduct regular status meetings from pre‑launch through program completion, ensuring objectives are met and issues are resolved in real timeProvide on‑site tradeshow management including staff coordination, troubleshooting, and problem resolutionPartner with accounting to complete final billing, reconciliation, and consolidated invoicingEvaluate program outcomes and find opportunities for continuous improvementWhat We’re Looking For3+ years of meeting planning experience, preferably including tradeshow and exhibition management, with a strong background supporting incentive, VIP, or C‑level programsExperience with trade show coordination covering booth layout, general service contractor collaboration, and managing exhibitor supportExperience with meeting industry technology, including attendee registration platforms (Cvent) and tradeshow management toolsIntermediate proficiency in Microsoft Word and ExcelCMP or CEM (Certified in Exhibition Management) designation preferredStrong oral and written communication skills, with the ability to present professionally to all levels of management and stakeholdersAble to manage and prioritize multiple projects and deadlines in a fast‑paced environmentAble to adapt to changing priorities and program requirements with flexibilityStrong analytical and financial management skills, including budget tracking and forecastingAble to travel domestically and internationally in support of site inspections and program operationsLocationUnited StatesThe US national base salary range for this position is from $55,300.00 - $The national range provided includes the base salary that Amex GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.BenefitsFor information about our comprehensive US benefits programs and eligibility, please review our Benefits‑at‑a‑Glance document.Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate familyTravel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentalsDevelop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates firstWe strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and actionAnd much more!All applicants will receive equal…

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