Event Manager

We're Hiring: Event Manager

Mount Hope Estate & Winery | Manheim, PA

About the Role

The Event Manager oversees event coordination and on-site operations for weddings, corporate events, group experiences, and other private events at Mount Hope Estate & Winery.

This role bridges client relations and event operations, ensuring that event details are communicated clearly, teams are prepared, and every event delivers a positive experience. From working directly with wedding couples and corporate clients to coordinating staffing and overseeing on-site execution, this position requires a balance of strong communication, attention to detail, operational knowledge, and leadership.

The ideal candidate enjoys working with people, thrives on keeping details organized, and understands what it takes to bring an event together behind the scenes. They are equally comfortable communicating with a client, coordinating with our Food & Beverage team, and making decisions when an event is underway.

Reports to: Group Sales Manager

What Types of Events Will You Manage?

Mount Hope hosts a diverse mix of events throughout the year, from motorcoach group experiences to corporate gatherings and weddings.

Here's an approximate breakdown of the events you'll support in some way:

50% – Motorcoach group tours, meals, and other group experiences30% – PA Renaissance Faire weddings9% – Corporate events7% – Social events and other private functions4% – Traditional weddingsWhat You'll Do

Client Relations & Event Coordination

Serve as the primary point of contact for wedding couples (traditional weddings and Renaissance Faire weddings), corporate clients, vendors, and wedding planners throughout the planning process.Gather and confirm event details, including layouts, menus, bar needs, timelines, equipment rentals, and special requests.Maintain clear, timely communication with clients and internal teams to ensure expectations are understood and details are handled accurately.Prepare detailed event documents and timelines for clients and internal teams.Coordinate equipment rentals, final client walk-throughs, wedding rehearsals, and menu tastings for booked couples.Conduct venue walk-throughs after setup is complete to confirm arrangements are in place and address any issues before guests arrive.Assist with venue tours and identify opportunities to enhance the client experience through additional offerings.Provide a positive, professional, and customer-focused experience throughout the planning process and event execution.Event Operations & On-Site Management

Serve as Manager on Duty (MOD) for weddings (traditional and faire), corporate events, and other designated higher-profile events, overseeing on-site execution and responding to operational needs as they arise.Communicate setup requirements and timelines to the appropriate setup team, confirming that details are understood and arrangements are completed as expected.Work collaboratively with Food & Beverage and other departments to resolve issues, maintain event timelines, and ensure a positive experience for clients and guests.Greet vendors and ensure they follow Mount Hope rules and protocols. Maintain vendor information and records as needed.Staffing & Team Leadership

Work closely with Food & Beverage scheduling to coordinate event staffing needs, including cleaning, setup, service staff, and other operational support.Communicate event requirements and timelines in advance to help ensure the appropriate staff and resources are scheduled for each event.Oversee the selection, training, and development of Managers on Duty for bus group events and other events with less complex operational needs.Establish clear expectations and ensure MODs understand their responsibilities, event details, and procedures for addressing issues.Provide guidance and support to MODs and other team members to promote consistent execution and service standards.Cross-Department Coordination

Coordinate and lead weekly event BEO meetings with relevant departments, including Entertainment, Production, Maintenance, and Food & Beverage.Ensure event information is communicated effectively across departments and that operational needs are addressed in advance.Provide the Group Sales Manager with information useful for post-event follow-up, including client feedback, issues that occurred, and opportunities for repeat business.Assist the Group Sales Manager with other duties as assigned.What We're Looking For

We're looking for someone who can balance the details of event planning with the realities of event operations. The right candidate is organized, approachable, proactive, and comfortable taking ownership of an event from planning through execution.

Qualifications & Skills

Experience in event coordination, event management, hospitality, food and beverage, or a related field.Strong organizational skills and attention to detail, with the ability to manage multiple events and competing priorities.Excellent written and verbal communication skills, including the ability to work effectively with clients, vendors, and internal teams.A customer-focused approach and the ability to build positive relationships while maintaining operational standards.Experience coordinating staffing, event logistics, or on-site operations.Leadership skills and the ability to train, guide, and support team members.Sound judgment and the ability to make decisions, troubleshoot problems, and adapt when plans change.Comfort working collaboratively across multiple departments, including Food & Beverage and event setup teams.Experience in a hospitality or F&B environment, particularly with event staffing and service operations, is strongly preferred. Direct experience managing events or serving as a Manager on Duty is a plus.

Schedule & Compensation

This is an hourly position with a schedule that fluctuates throughout the year based on event volume and seasonal business needs. Workload may range from approximately 25 hours per week during quieter periods to 50 or more hours during peak season.

Availability to work most weekends during our August–October festival season is essential. Evening and weekend hours are generally more limited during much of the rest of the year, though scheduling needs will vary with the event calendar.

Pay Range: $26–$32 per hour, based on experience.

About Mount Hope Estate & Winery

Mount Hope Estate & Winery, home of the Pennsylvania Renaissance Faire, offers a unique setting for weddings, private events, group experiences, and year-round hospitality. From intimate celebrations to large gatherings, our team works together to create memorable experiences for every guest.

If you're organized, enjoy working with people, and take pride in making the details come together, we'd love to hear from you!

Pay: $26.00 - $32.00 per hour

Work Location: In person