Event Manager - College of Law - Quick Hire!

Florida State University (FSU) is one of the nation’s elite research universities, committed to preserving, expanding, and disseminating knowledge across a wide array of disciplines including science, technology, arts, humanities, and professional studies. Established in 1851, FSU holds the distinction as the oldest continuous site of higher education in Florida. With a dedication to fostering rigorous academic inquiry and creativity, FSU offers a vibrant community where students and faculty are deeply engaged in innovative research and thought leadership that shapes the future. The university embraces a philosophy rooted in the traditions of liberal arts education and critical thinking, making it a leading institution recognized nationally and internationally for its contributions to education and research.

The College of Law at Florida State University upholds this legacy by providing exceptional legal education and promoting civic engagement, public service, and scholarly research. As part of this mission, the College of Law is seeking a dedicated and highly organized Event Manager to oversee the planning and execution of a diverse range of non-alumni events. This includes receptions, seminars, meetings, conferences, lectures, symposia, onsite competitions, and outreach programs crucial to advancing the strategic objectives of the College. The role is central to ensuring that all events are meticulously coordinated and executed to the highest standards, reflecting the prestige and professionalism of FSU’s law community.

The Event Manager will be responsible for comprehensive event planning, managing all facets such as venue reservations, catering services, booking of photographers, handling parking and transportation logistics, acquiring necessary permits, and coordinating equipment and entertainment arrangements. They will oversee the preparation of event signage and promotional materials, develop seating charts, produce name tags, and accommodate special requests to ensure a seamless event experience. This position also includes leadership responsibilities in developing and enforcing event policies and procedures for the College, maintaining clear and updated guidelines on event planning to support faculty, staff, and students.

Collaboration is a key component of the role, requiring close liaison with various departments including Facilities Building Operations, IT, Communications, and the Dean’s Office to guarantee all event logistics are aligned and executed smoothly. The Event Manager will act as a critical link, ensuring timely communication and coordination across the College of Law community and stakeholders, including external partners such as local judges and attorneys. They will also manage the coordination of major College events to avoid scheduling conflicts.

Additional duties include managing event follow-ups such as gathering participant feedback, extending vendor appreciation, processing invoices, monitoring budgets, and facilitating donor acknowledgments. The role occasionally requires travel, evening, and weekend work to support special events and administrative needs. The position requires a strong understanding of fiscal policies, excellent organizational skills, and the ability to provide outstanding customer service while ensuring adherence to university policies on space use, security, and event management.

Overall, this position offers a unique opportunity to contribute significantly to the dynamic academic and cultural environment of Florida State University’s College of Law by enhancing the quality and impact of its events and programs. It is ideal for a motivated professional with extensive experience in event planning, strong leadership capabilities, and a collaborative spirit, eager to support the mission and strategic goals of one of Florida’s premier public research universities.

bachelor's degree and four years of experience
or a high school diploma or equivalent and eight years of relevant experience
strong organizational skills
excellent communication skills
experience with event management software and tools
ability to manage multiple projects simultaneously
knowledge of budgeting and fiscal policies
availability for occasional travel, evenings, and weekends
valid driver's license for errands requiring vehicle operation
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