Event Manager (Part-Time)

TITLE: Event Manager (Part-Time)

REPORTS TO: Senior Event Manager

TEAM: Event Management Team

FLSA STATUS: Non-Exempt

ABOUT US

Just Marry! has been the most trusted name in Orlando wedding planning since 1992. Our mission is to provide an exceptional wedding experience for every couple, regardless of their event’s size or complexity. From our beginnings, we have embraced the concepts of creativity, innovation, and inclusivity in wedding planning. We value collaboration, partnership, excellence, and balance—building meaningful relationships, delivering exceptional experiences, and supporting our team’s well-being in everything we do.

EQUAL OPPORTUNITY COMMITMENT

Just Marry! is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

JOB SUMMARY

Our Event Managers guide wedding couples through the planning process from start to finish with the goal of creating seamless, personalized celebrations that reflect their vision and style. This role entails event planning tasks, sales tasks, and on-site event management.

This role will primarily be dedicated to supporting our weekend events, the majority of which take place Thursday-Sunday at a venue in Sanford, Florida. Additional office hours will be flexible throughout the week.

JOB RESPONSIBILITIES

Event Management

• Responsible for coordinating company weddings and social events.

• Establishes communication with couples of assigned weddings within 48 business hours.

• Responds to all client calls and e-mails within 48 hours during standard operating hours.

• Services weddings turned over to Just Marry! by our partner properties, serving as the point of contact for those weddings and assisting with booking services as needed.

• Books and tracks all services for assigned weddings, maintaining communication with hired vendors.

• Creates and distributes the agendas for all assigned weddings.

• Attends and conducts the rehearsals of all assigned weddings (if applicable).

• Attends and coordinates the ceremony (and reception, if applicable) for all assigned weddings.

• Assists other coordinators on their assigned weddings whenever needed, stepping in to coordinate in the event of an emergency.

• Maintains thorough knowledge of JM coordination services and our responsibilities to our clients.

• Tracks all paperwork, billing, and services for assigned weddings, maintaining communication with the venue team and all hired vendors.

• Communicates clearly with event assistants, maintaining authority throughout the event.

Sales

• Handles sales activities for assigned clients with a focus on assisting them in their needs while contributing towards the team’s established sales goals.

• Participates in ongoing company sales training.

• May conduct venue tours to facilitate the sales process when needed.

• Participates in networking functions, trade shows, and similar sales and marketing related events.

• Maintains a complete understanding of Just Marry!’s pricing and service offerings, communicating such to clients and potential clients.

• Demonstrates the ability to carry on a professional, productive conversation with prospective clients, business owners, and decision-makers.

Administrative/General

• Works with the billing department to ensure events are entered into the company’s accounts upon receipt.

• Uploads documentation for all assigned weddings to the company’s Dropbox account.

• Maintains up-to-date, accurate records in company sales and client management software programs.

• Assists with supporting the company’s social media efforts as needed.

• Attends company staff meetings and client meetings as needed.

• Responsibly tracks work-related time via the company’s time tracking software.

• Serves as a liaison between Just Marry! and its venue and vendor partners, nurturing those relationships.

• Adheres to all company policies, procedures, and business ethics codes.

JOB SPECIFICATIONS

• 2-3+ years of event management experience, preferably within the weddings industry, with a proven track record of successfully executed events.

• Bachelor’s degree in Event Planning, Communications, Business, or a related field strongly preferred.

• Exceptional written and verbal communication skills.

• Intermediate-to-advanced computing skills.

• Excellent organizational skills.

• Outstanding people skills; ability to work with a variety of personality types.

• Highly motivated self-starter; comfortable working independently.

• Strong understanding of client and market dynamics and requirements.

• Willingness to travel (in town) and work in a diverse team of professionals.

• Fast learner who can quickly develop an in-depth knowledge of company’s products and services.

• Ability to work reliably from home, to include a personal computer or laptop, cell phone, and other standard office equipment.

WORKING CONDITIONS

• This is a remote position; the majority of work will be performed at home. Some work may be done on-site or in a workspace leased by the company for this purpose.

• The physical work environment for this role requires the employee to work both inside and outside with the potential for exposure to heat, cold, rain, and humidity.

• Employee may be required to lift up to 20 pounds in the course of performing this role.

• Employee may be required to work weekends, nights, and be on-call as a regular part of the job.

• This role requires driving locally in the employee’s personal vehicle and the employee must maintain up-to-date licensure and registration.

COMPENSATION DETAILS

• $20.00/hour for up to 20 hours per week.
• ***HOURS FOR THIS POSITION ARE NOT GUARANTEED****

• Additional benefits to note:

o The potential to take July and August off as unpaid leave to spend time with family, travel, or recharge.

o A fun, supportive, and encouraging work environment.