Event Planner

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

The Meeting and Event Planner will lead the planning and execution of internal and external events, delivering exceptional experiences that exceed client expectations. This client-facing role requires outstanding customer service, strong communication skills, and the ability to manage site-level programs while collaborating cross-functionally with Workplace Services, Security, Health & Safety, and Space Planning teams. This role will design and produce events that bring together executives, partners, customers, and employees in a fast-paced, high-tech environment.

Key Responsibilities

Serve as Event Lead for all site-level programs including customer meetings, executive receptions, nonprofit events, intimate dinners, town halls, and employee activationsDemonstrate expertise in executing high-profile events with senior executive participation, including C-Suite level clientsConsult with clients to determine event needs such as space, physical set-up, AV and technical requirements, catering, and event supportOwn pre-event, onsite, and post-event logistics; manage all event timelines, communications, and organizational detailsMaintain calendar for internal event spaces; manage intake through event management applications and ticketing systemsSource, coordinate, and manage vendor relationships (caterers, agencies, furniture, AV providers, facilities staff)Execute nonprofit events with external clients and vendors; support nonprofit event queueProvide information and direction to vendors and service providers to ensure excellent coordination and executionManage COI (Certificate of Insurance) tracking, obtaining, and stakeholder notificationsSpecify staff requirements and coordinate their activitiesConsistently deliver high standards of care during events, exceed client expectations, and anticipate needsPropose ideas to improve services and event quality; continuously research innovative and creative event optionsEnsure compliance with insurance, legal, health and safety obligations; uphold brand standards and Global Security/Safety policiesCollect feedback from business line stakeholders and client attendees to integrate into continuous improvement effortsTrack event statistics and produce ad hoc reporting as neededSupport team members during parental leave, PTO, or capacity gaps when neededUphold team playbooks and standard operating proceduresPlan and execute multiple events simultaneously in a strict deadline-centric environmentEngage in a culture of continuous improvement and innovation by adopting best practices and new toolsFollow established escalation and incident reporting proceduresComplete all tasks and projects as directed with timely delivery based on deadlines
Required Qualifications

High School Diploma or GED equivalent5+ years of event coordinator/management experience planning customer-centric events in a B2B, high-tech, fast-paced environmentProven leadership skills with ability to manage multiple priorities and deliver resultsExcellent time management and verbal/written communication skills with ability to communicate professionally and proactively address client needsExceptional customer service skills with a passion for hospitalityHighly personable and customer service focused with great attention to detailExperience in budget planning, financial tracking, and ability to stay on budgetExperience with online registration systems and reportingServSafe CertifiedProficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook) and Google Suite (Docs, Sheets, Slides, Gmail, Calendar)Solid office management and workplace environment knowledgeAbility to work with clients at all levels of an organization, including C-SuiteWillingness and ability to travel as neededAbility to work flexible schedule, including evenings and weekends
Preferred Qualifications

Bachelor's degree or proven experience as an event planner or organizerExcellent problem-solving skills with ability to creatively negotiate demandsResults-oriented, customer-driven, and highly organizedTrack record of initiative, integrity, and good judgmentHighly collaborative with strong interpersonal skills and ability to work cross-functionallyAbility to assess and prioritize workload in a fast-paced environmentThrive on teamwork and overcoming obstaclesExperience with event management platforms and collaboration tools
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

72,000.00 – 90,000.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –New York, NY
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salary Paid Time Off and Company HolidaysEarly access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Accepting applications on an ongoing basis until candidate identified.