Event Planner (Account Manager) - Baltimore

In addition to being the client’s primary point of contact, you will be responsible for managing the event project and translating the event vision to all vendors, the venue and staff both in the planning stage and on the day of the event. Our intention is for you to be supported by at least 1 Junior Account Coordinator per event who is responsible for the event’s staff and inventory. Event Planning • Kick off administrative duties: saving all event information to Volo calendars and organization planning documents including but not limited to shared Gmail Calendar, Master Operations Document & Staffing Availability Document • Create initial Event Deck & Planning Checklist to collect all relevant event details starting with whatever is shared by the sales team • Serve as the primary point of contact and relationship manager to the client responsible for leading and schedule all client calls • Manage and design run of show, layout and event experience overall • Track budget for event based in partnership with Director of Accounts & Operations • Liaise with client on any legal documentation in partnership with finance and legal team including COIs, waivers, indemnification and invoicing support as needed Day of Event Responsibilities • Ensure event setup is on par with client's expectations and as outlined in Event Deck • Be the main point of contact for client contacts including setting up a group text and coordinating their meeting time and place • Provide backup for Junior Account Coordinator with staffing or inventory needs • Liaise with onsite events team including vendors, venue and staff on any run of show updates, client requests, etc. This includes building a list of trusted vendors and creating a catalog of preferred vendor options and pricing • Lead walkthroughs with clients when ready to discuss event details • Join calls with sales team to answer operational questions and help formulate the scope and structure of the event as needed