Event Planning Coordinator

Full time Join our team and get access to some of the most exciting events in the Greater-Pittsburgh area that include annual conventions, sporting events, public shows, celebrity galas and prestigious gatherings! When joining our team, you will also gain access to DAY ONE medical, dental, vision benefits alongside a wealth of voluntary benefits such as disability, accident, pre-paid legal, critical illness, company matched 401k and so much more. Did I mention FREE DOWNTOWN PARKING?

Vacation, Sick, Holiday, and Personal Days too! Let us not forget our completely awesome employee events each year! *Some benefits may only be available in a full-time status, but lots of perks for part-time team members too! LEGENDS GLOBAL, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Events Manager at the David L.

This Events
Manager position is responsible for ensuring that the operational needs of clients are met by mobilizing the necessary internal resources to properly set up, operate and close out events. Incumbent serves as primary contact for client and all internal departments and must be present during the execution of the event. Position requires flexible hours.

Event Coordination
Advises, guides, counsels and meets with assigned clients as necessary regarding all event details and logistics. Gathers and organizes all information pertinent to the event such as agenda, meeting room requirements, labor needs, electrical needs, security needs, etc. Advises clients and service partners on the operational procedures, policies, rules and regulations and deadlines of the facility Quotes prices for operational and labor services not specified in the Event License Agreement Process last minute changes requested by clients, and alerts internal departments and/or service contractors as necessary Must be present during the execution of the event and serve as manager on duty as required Coordinate with finance on the invoicing of events Event Administration Prepares and distributes to client and internal departments in a timely manner an event document(s) detailing all information required for the execution of the event.

Maintains documentation of all contracts and correspondence related to definite sales accounts. Accurately inputs and updates all information pertinent to definite sales accounts into the computer. Prepares room diagrams for event functions Prepares, reviews, and completes final event settlements.

Handles subsequent inquiries regarding event settlements. Meets with internal departments as necessary to discuss event requirements. Holds pre-event meeting with client and internal departments to review event requirements and logistics.

Performs related duties as assigned by the Director of Event Services. Walking surfaces are comprised primarily of concrete and uneven surfaces, • some seasonal cold, heat and humidity • Perform office related functions in standard office setting, including use of computer • Must be able to work long hours (12+), weekends and/or nights and holidays as events dictate.

Two (2) years’ experience in the operation and execution of convention and/or trade shows with attendance over 5K • Bachelor’s degree in hospitality, event planning, sports management or a related field required.Experience working with unions such as audio visual, stage hands, productions and set up staff, etc.Computer knowledge includes word, excel, Microsoft outlook, Momentous, and Social Tables. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. LEGENDS GLOBAL is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
Our Work
Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.