Event Planning Specialist - Quick Hire!

AmTrust Financial Services is a leading provider of property and casualty insurance, dedicated to offering tailored insurance solutions to businesses and individuals across diverse industries. Established with the mission to provide excellence in service, innovation, and reliability, AmTrust maintains a strong presence in the insurance market by combining deep industry expertise with a client-focused approach. As a company, AmTrust is committed to fostering an inclusive and diverse workplace culture that embraces the ideas and backgrounds of all employees, which directly contributes to its reputation as an employer of choice and a competitive industry player. With a strategic blend of tradition and innovation, AmTrust continuously seeks to enhance its services and corporate engagement through professional development and exemplary customer interactions. The company offers a full-time Event Planning Specialist position based out of one of its offices, operating under a hybrid work model that balances remote work with onsite presence as needed. The salary range for this role is competitive, between $64,400 and $80,000, reflecting the expertise and responsibilities required.

The Event Planning Specialist role at AmTrust is a pivotal position responsible for the comprehensive planning, coordination, and successful execution of a wide variety of internal and external events that significantly uplift AmTrust’s brand image and enrich employee and partner engagement. This specialist is expected to manage end-to-end event operations that include face-to-face, hybrid, and virtual programming, ensuring each event is executed flawlessly from conception through completion. The ideal candidate will work closely with cross-functional teams including executives and external vendors to align event objectives with the company’s mission, values, and standards to produce seamless and professional events that exceed expectations. Key responsibilities include managing event registration systems, onsite logistics like signage and surveys, and securing venues while negotiating contracts to meet budgetary constraints without compromising quality. The Event Planning Specialist also handles financial management duties including budget creation, tracking, and reconciliation, as well as directing vendor relationships and ensuring compliance with cost control policies and company financial guidelines.

Beyond logistics and financial oversight, this role requires strong leadership skills to mentor and support junior team members such as Producers and Coordinators within the meetings and events department. With a keen eye on industry trends and emerging event technologies, the specialist is expected to innovate continuously, introducing new ideas that enhance attendee engagement and overall event effectiveness. The position demands a high degree of organization, problem-solving capabilities, and adaptability, especially when managing complex, fast-paced environments often typical of major events. Candidates with at least 5 years of experience in event planning, along with proficiency in Microsoft Office products and proven budget management skills, will thrive in this challenging and rewarding role.

Overall, the Event Planning Specialist at AmTrust plays a critical role not just in event execution but in embodying the company’s culture and commitment to excellence, driving engagement and delivering memorable experiences both internally to employees and externally to partners and clients. This position offers an excellent opportunity for an experienced event professional to grow within a supportive, dynamic company that values diversity, inclusion, and professional development.

5+ years of experience in event planning, meetings management, or hospitality
strong proficiency in Microsoft Excel, Word, and PowerPoint
proven ability to manage budgets
exceptional organizational skills
professional presence with effective communication abilities
ability to adapt quickly in fast-paced environments
ability to work onsite or remotely, with travel as needed
ability to stand, walk, or move for extended periods
ability to lift and transport items up to 25 lbs
ability to manage peak workloads and tight deadlines during major event periods
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