Event Program Coordinator (Contractor)

THE ROLE

We are seeking a highly organized and execution-focused Event Program Coordinator to support the planning and delivery of embedded customers, partners, industry, and internal events.

In this role, you will work closely with cross-functional stakeholders, external agencies, vendors, speakers, and event staff to coordinate event logistics, communications, content, and onsite execution. You will help translate event objectives into detailed project plans and ensure that deliverables are completed on time, within budget, and to a high standard.

This is a hands-on contract position for someone who enjoys managing details, solving problems, and creating well-organized event experiences in a fast-paced, global technology environment.

THE PERSON

The ideal candidate is proactive, dependable, and comfortable managing multiple workstreams at the same time. You are highly organized and detail-oriented, but you also understand how individual tasks contribute to broader events and business objectives. You communicate clearly, follow through on commitments, and take ownership of assigned projects. You are comfortable working with stakeholders across different functions and time zones, adapting to changing priorities, and resolving last-minute challenges calmly and professionally.

Key Responsibilities

Support the outbound team to plan and execute in-person, virtual, and hybrid events. Maintain event timelines, project trackers, checklists, run-of-show documents, and action items. Coordinate with internal stakeholders, agencies, vendors, speakers, venues, and event staff to ensure deliverables are completed on time. Manage event logistics, including registration, attendee communications, venue requirements, audiovisual support, catering, signage, shipping, staffing, and onsite setup. Support the development and review of event materials, including invitations, agendas, presentations, briefing documents, and follow-up communications. Coordinate speaker schedules, presentation submissions, rehearsals, customer meetings, and staff on site assignments. Provide onsite support for registration, attendee assistance, vendor coordination, session management, and issue resolution. Assist with vendor onboarding, purchase orders, invoices, budget tracking, and expense reconciliation. Collect event results and feedback, support post-event reporting, and document recommendations for future programs. Travel up to 30% to support event setup, onsite execution, and post-event activities.