Event Specialist

Job Title: Presidential Event Specialist

Location: Boston, MA

Schedule & Duration: This is a temporary position with an anticipated schedule of 9:00 AM–5:00 PM (+) onsite Mon-Fri, plus 1–2 evenings and occasional weekends per week based on event activity.

Primary Responsibilities

Coordinate logistics for presidential and University-hosted events, meetings, dinners, and receptions held at Sloane House and other campus venues.Lead communications process and continuing correspondence with invitees, guests of honor, performers, and speakersServe as an onsite event support lead during events, ensuring seamless guest experience, service execution, and operational flow.Lead setup, breakdown, and event-day operational management.Support visiting guests and VIPs with hospitality arrangements and accommodations as needed, including hotel bookings and transportation coordination.Work closely with the Administrative Coordinator to prepare briefing materials and support related logistics, ensuring deadlines and operational timelines are consistently met.Exercise excellent judgment, professionalism, and discretion while working within a confidential executive environment.Qualifications

Bachelor’s degree preferred or equivalent professional experience.Prior experience in hospitality management, executive support, event management, hotel operations, or a related environment strongly preferred.Exceptional organizational and communication skills.Strong customer service orientation and attention to detail.Ability to multitask and adapt within a dynamic, fast-paced environment.Ability to work independently while collaborating effectively with a broad range of stakeholders.Professional demeanor with demonstrated discretion and confidentiality.Flexibility to support events outside of typical business hours, including occasional early mornings, evenings, and the possibility of limited weekend events.Proficiency with Microsoft Office and general event coordination tools preferred. Preferred Characteristics

Calm under pressure with a proactive, solution-oriented mindset.Ability to represent the President and University at the highest level of professionalismStrong hospitality instincts and commitment to service excellence.Ability to complete work with autonomy, regardless of in-work scheduleComfortable supporting high-profile guests and executive-level operations.Team-oriented with willingness to assist wherever needed.