Event Specialist

Our Mission:

Is to create meaningful and innovative experiences. Dynamic Events is a full-service agency specializing in corporate event and meeting planning. With over 20 years of industry experience we provide strategic and tactical solutions for the execution of in-person, digital, and hybrid events including proactive project management, logistics, content & speaker management, and expo and sponsor management.

Our Culture:

Is intentional. We believe that every individual on our team contributes to our culture and we encourage everyone to advocate, to be leaders in their own way, and to foster a safe and inclusive environment. We believe in being adults, and treating others with the freedom, accountability, and respect that comes with it. We also believe that sometimes the right gif. in chat can speak louder than words.

Our Team:

Is exceptional and dedicated. We are a small but motivated team who find true fulfillment and joy in living the day-to-day alongside each other (on good days and not so good days). We are passionate about events, about personal and professional growth, and most of all, passionate about supporting each other and having fun along the way. We invest in our future by creating a fun workplace full of creative, skilled, curious, and enthusiastic people.

The Job:

This is a mid-level event position and requires a mature professional individual with strong customer service skills who can interact well with the public at all levels from wait staff to CEO. The position requires great flexibility, creative problem solving and the ability to manage multiple priority projects. The incumbent is responsible to work alongside team members of every level leveraging logistical expertise to ensure external client expectations are exceeded.

Major Accountabilities:

Heavily support in tactical event, supplier, and workstream managementIs the point of contact and key member of the planning team- strategically anticipates needs and takes actionIdentify team needs and supports in management of processes for all events end-to-end (including budgets, action items, production timelines, event agenda, space allocation, scheduling and coordination)Leverage new technologies, strategies, and innovation to deliver value and unique experiences to our clients and attendeesSchedule and run conference calls and meetings with key participants including meeting agendas, resources PPT decks and meeting notesSupport relationships with vendors and clientsCreate event agenda with key stakeholders to optimize attendee flow, different learning opportunities, venue capacity, speaker needs and event goals and objectivesHands-on, daily management of all logistics, content, or expo workstreams and, working with Event Managers to become proficient in project managementIdentify and manage best onsite/ hybrid delivery, including but not limited to content, scheduling, room sets and floorplans, space planning, and A/V, electrical, internet and venue needsMeasure and analyze post event results (evaluations, attendance, feedback) on events and communicate findings back to key stakeholders.Partner with other vendor and stakeholder teams to ensure execution of all deliverables is timely and accurate.Delegate, train and supervise junior level support personnel as neededWork with team leads to create and execute event staffing plan including, but not limited to, management of staffing tools, scheduling, executive and supplier level communicationsSource and evaluate vendors, venues, virtual platforms, speakers, and any other resourcesParticipates in stakeholder meetings and can present information in a way that is professional, persuasive, and drives the project forwardManage and maintain email support alias for events; ensure a high standard of professionalism with both clients and attendeesCreate informative and actionable copy for speaker and stakeholder commsTravel onsite as needed including events not directly supported, assisting with set up, logistics and teardownHandle sensitive personally identifiable information (PII) and other confidential data in compliance with data privacy regulations and organizational best practices, ensuring integrity, confidentiality, and proper access controls.Represent Dynamic Events with the utmost professionalism providing quality customer service while maintaining strong ethical work standardsKey Competencies:

Excellent verbal and written communicationA fast worker with excellent project management skills and the ability to work on time-sensitive, cross-functional initiatives in a fast-paced enviro