Event Specialist

Candidates must be based near Tucson to be considered for this job. Blending Passion, Reach, and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys that leave a lasting impression. The Event Specialist is a hybrid role that combines the creativity of program design with the operational expertise of event production. Primary Responsibilities • Collaborate with Sales to develop compelling proposals, presentations, and attendee experiences that align with PRA brand standards and client goals • Create detailed program designs across areas such as transportation, registration, gifting, tours and activities, teambuilding, offsite venues, dine-arounds, professional staffing, and other tactical service offerings • Research, source, and vet venues and supplier partners, maintaining strong industry relationships and staying ahead of trends • Attend monthly Creative meetings and Event Producer meetings • Prepare and manage program budgets, costings, and line-item details with accuracy, identifying opportunities for efficiencies and cost savings • Contribute to product innovation, ensuring sales tools, resource materials, and pricing guides remain current and relevant • Serve as the primary client contact from contract through program delivery, ensuring clear communication, proactive updates, and exceptional service • Manage logistical operations including supplier contracting, field staff scheduling, billing, invoicing, and program documentation • Confirm, negotiate, and finalize supplier arrangements, ensuring service expectations, pricing, and contractual terms are met • Conduct pre-conference meetings and oversee on-site event execution, troubleshooting and problem-solving in real time to guarantee success • Supervise, train, and direct Field Staff, ensuring they are well-prepared and equipped to deliver the program vision • Strategically monitors program financial health, adjusting as needed to meet business goals • Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc. Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion.