Event Specialist

As part of PRI’s Events team, the Specialist is responsible for hotel RFPS, proposals, negotiations, and contracting. Prepare and send weekly registration reports prior to events and nightly reports on-site. Create on-site staff schedules. • 3 years' experience in conference management role with an association or corporation • 3 years' experience managing 3rd party registration system integrations (Cvent and/or similar), Cvent event management system, hotel sourcing, and registration software (or 1 year + Cvent (or similar) certification) • Experience sourcing, negotiating, and contracting hotels and venues • Experience building/managing room blocks in Passkey (Cvent certification for housing management may be accepted in lieu of experience) • Experience with Microsoft Office Suite - intermediate-advanced level • Understanding of event budgeting, forecasting and reporting • Strong negotiation skills • Data collection and data management skills • General awareness of data privacy regulations • Builds and maintains strong vendor relationships • Excellent communication skills • Highly organized and efficient • Results and solutions oriented • Flexible, positive, and willing attitude • Takes initiative and makes recommendations for process improvements • Team player who displays respect and integrity • Ability to quickly learn new systems and processes • Takes ownership and pride in work • Remains calm and professional under pressure Working Conditions And Physical Requirements • Ability to travel 20% of the time.

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